Receptionist, Administrative​/Clerical

Receptionist

Position Type:

Secretarial/Clerical/Receptionist

Date Posted:

5/28/2026

Location:

Educational Support Center

Date Available:

07/01/2026

Closing Date:

06/30/2026

 Additional Information:
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Position Title:

Receptionist

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in the posting. Only completed/submitted online applications with supporting documents will be screened.

Position Type:
Non-Licensed Support Staff

Date Posted:
May 28, 2026

Location:

Educational Support Center

Date Available:

July 1, 2026

QUALIFICATIONS:

* License:

* Required:

N/A

* Education:

* Required:

High School Diploma or GED Equivalent

* Experience:

* Required One (1) year experience working as a receptionist or office assistant greeting guests and answering calls and two (2) years' experience in a customer service environment. Proficient in Spanish (oral and written).

* Preferred One (1) year experience working as a receptionist or office assistant greeting guests and answering calls and two (2) years' experience in a customer service environment, preferably in a public-school setting or office. Proficient in Spanish (oral and written).

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

* Answers the Educational Support Center telephone switchboard and responds appropriately to requests for information.

* Meets and communicates effectively with staff and the public in a professional, courteous, and friendly manner, thus promoting a positive image.

* Maintains a professional and comfortable reception area which includes a reading table stocked with current school district publications, periodicals of general interest and professional reception area décor.

* Serves as a backup to the internal processor responsible for incoming mail to include sorting and routing of interoffice and U.S. mail.

* Assists with distribution of Fed-Ex and UPS mail and packages.

* Assists in the registration of new students as needed.

* Enters and processes all purchase orders for Educational Services department.

* Enters purchase order information into an Excel spreadsheet to keep track of delivered and/or missing orders.

* Contacts vendors if there are problems with orders.

* Files all purchase orders and with accounts payable department once orders have been delivered.

* Assists in the coordination and registration of district preschool screening

* Takes phone calls to register child

* Sends home screening information packet

* Prepares folders for screening

* Registers families for Woodland Educational Learning Experience and Preschool Screenings.

* Enters student information in the Prekindergarten shared drive.

* Emails parents links, the Home Language Survey Form, and steps for upcoming screening.

* Collects Home Language Survey Forms.

* Keeps track of such forms for screening team.

* Registers visitors and guests using the Visitor Management System.

* Informs internal employees their guests have arrived, after registering the visitor as a Guest.

* De-escalates any situation that arises with guest by providing assistance and/or including other leadership individuals.

* Assists the Educational Support Center Administrative Supervisor with policies and administrative procedures.

OTHER PERFORMANCE RESPONSIBILITIES:

1. Assist in other areas as needed.

2. Complete other duties assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Technical:
Uses the district email system, Google platforms, Microsoft Office, and the district's attendance system;
Must have strong typing and computer skills.

Interpersonal:
Ability to develop and maintain positive relationships with staff, parents, students, businesses and community. Must have strong organization, communication and interpersonal skills; and a strong sense of teamwork. Must be able to cope with deadline pressures; make difficult decisions that impact the organization in a positive sense; work harmoniously with the community, students, parents, staff, and administration, etc.;…