Assistant Manager - Company Secretary

Business Unit for this role:
This role is with AIonOS, that offers custom IT solutions, AI-led products and platforms, data intelligence solutions, and AI-led customer experience for various industries.

Purpose :
She/he would assist in Secretarial compliance and processes.

Job Responsibilities :
Drafting of Notice, Agenda and Minutes for Board Meetings, various Committee meetings and General Meetings.
Assisting in convening of the Board, Committee and General Meetings.
Maintaining Statutory Registers and records
Liaising with various government departments, consultants, auditors, shareholders
Preparation of documents and director's disclosure under Companies Act, 2013 and Rules made thereunder and SEBI regulations
Responsible for secretarial part of Statutory and Internal Audit of the Companies.
Preparation & ensuring timely filing of forms/returns etc. with Registrar of Companies, RBI, SEBI and other Regulators
Drafting of Directors Report, Annual Return, Notices etc.
Assist in drafting of petitions/applications for NCLT/High Courts/Regulator/Govt. Agencies etc. and assist in Mergers and Acquisition activities
Payment of Stamp Duty on share certificate/allotment/merger orders etc.
Corporate action for allotment of shares/dematerialization of shares
Ensuring all compliances under the Companies Act, 2013, Secretarial Standard, SEBI Regulations and Rules made thereunder and other corporate laws
Filing of APR and other compliance under FEMA in relation to ODI/FDI and timely filing of various forms and documents
Experience in incorporation and registration of companies, subsidiaries, and branch offices in foreign jurisdictions, including USA, Singapore, UK, EU etc.
Managing/co-ordinating ongoing corporate secretarial compliance and filings for overseas entities in accordance with local laws and regulations.
Coordinating with international legal, tax, and corporate service providers for entity formation, governance, and compliance matters.
Experience in incorporation and registration of companies, subsidiaries, and branch offices in foreign jurisdictions, including USA, Singapore, UK, EU etc.
Managing/co-ordinating ongoing corporate secretarial compliance and filings for overseas entities in accordance with local laws and regulations.
Coordinating with international legal, tax, and corporate service providers for entity formation, governance, and compliance matters.
Overseeing maintenance of statutory registers, minutes, and records for international group companies.

Educational

Qualifications:

Qualification required:
Membership of ICSI and a degree in law is desirable (not mandatory)

Competencies &

Soft Skills:

Excellent knowledge and practical experience in the area of Corporate Laws and Rules made thereunder, SEBI regulation, Secretarial Standards/Practices and related legislation and Regulations.
High level of target orientation with good quality written and spoken communication skills
Good interpersonal skills and a team player
Computer proficiency

Eligibility:
Years of experience:
Overall 6 to 8 years of post-qualification experience and consistent track record