Purchasing Supervisor

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Full Time Guymon, OK, US

2 Attachments

3 days ago Requisition

Salary Range: $47,900.00 To $47,900.00 Annually

Job Description

Division: Finance

Facility: LLC, Wholly owned by The Shawnee Tribe

Department: Procurement

Job Title: Purchasing Supervisor

General Definition: The Purchasing Supervisor will lead the execution of supply chain strategies and the optimization of supply chain processes, systems, and tools across the organization. The incumbent will oversee Inventory Management helping drive supply chain efficiencies bringing significant value to the organization.

Supervision Received: Accounting Manager

Supervision Exercised: Warehouse Staff

Essential Job Functions:

• Coordinate and direct all aspects of managing physical inventory. These aspects include but may not be limited to; labeling, rotating, storing, issuing and delivering of products throughout Golden Mesa.
• Ensure accurate internal and external transfers accompany all products:
  Documentation is complete and correct
• Enter inventory system in a timely manner
• Maintain correct and complete inventory count sheets for all areas and print count sheets for all areas prior to period end inventories.
• Direct all aspects prior to period-end inventories but does not participate in this process.
• Work in conjunction with Finance Department whenever necessary, to resolve issues that arise.
• Regularly communicate with management in regard to observations/opportunities as they relate to specifications, price and quality of all food and beverage products.
• Recommend operational enhancements to management that support initiatives and promote excellence.
• Establish and maintain appropriate professional relationships with regulatory agencies, educational institutions, business leaders, community leaders, and others that may serve as strategic partners.
• Determine work procedures, prepare work schedules, and expedite workflows in area of responsibility.
• Issue written and oral instructions to subordinates.
• Assign duties and examine work for exactness, neatness, and conformance to policies and procedures.
• Study and standardize procedures to improve efficiency of subordinates.
• Maintain harmony among workers and resolve grievances.
• Oversee as well as perform the function of receiving and processing purchase requisitions and changing requests from internal departments using the automated supply chain application when rush orders are needed and cannot be processed in time by commodity buyers.
• Ensure current Procurement processes are followed, by tracking purchase orders from inception to completion by monitoring applicable reports and taking appropriate action.
• Assist in the RFP (request for proposal) and/or RFQ (request for quote) processes for assigned facility project responsibilities under the supervision of the Accounting Manager.
• Evaluate spend data and make recommendations on products/services that can be more economically purchased on a contract basis.
• Provide technical advice and assist in the training and supervision of warehouse personnel
• Perform all other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:

• Bachelor's degree is preferred, however experience in food and beverage warehousing and procurement will be considered in lieu of the formal education requirement

Knowledge, Skills, and Abilities:

• Must be high energy, ambitious and customer service oriented
• Must possess strong leadership skills
• Must be able to work effectively with peers, staff members, and regulatory agency personnel
• Must possess strong computer skills to include effective working knowledge of Microsoft Office products
• Ability to create and maintain documents created in MS Word and MS Excel
• Ability to organize and save documents on an ongoing basis, for retrieval when necessary
• Strong written and oral communication skills required
• Ability to solve problems and deal with a variety of situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to assume a role of…