Confidential Aide County Administration

Confidential Aide
County Administration
Hourly Rate: $19.00/hour

Duties: Provides administrative and clerical support of a confidential nature to County Administration, Finance, Purchasing, and Human Resources.

Note: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Examples of Work:

• Provides information in person or over the telephone and routes inquiries to the appropriate County Department for handling; escalates the more difficult inquiries to appropriate staff.
• Prepares correspondence and memoranda, compiles information, and assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
• Assists the Clerk to the Board with managing Commissioner’s schedule of events, assists in preparing for Commissioner meetings, and screens and routes inquiries and requests to the appropriate Commissioner.
• Makes arrangements for use of conference rooms, schedules meetings, and maintains calendar of availability.
• May assist with payroll input, vouchers, purchase orders, charts, forms, tabulations, bills, contracts, specifications, and legal documents.
• Assists in requisitioning, storing, and distributing office supplies.
• Receives applications, documents, training records, forms and fees;
  May screen, sort, and assemble this information for further processing.
• Assists with website and Social Media content and postings.
• Assembles materials for distribution.
• Maintains records and files.

Requirements: Three (3) years of comparable experience to an administrative official in a public or private organization. Ability to follow oral and written directions in a timely and accurate manner. Ability to effectively and professionally communicate with the public. Knowledge of modern office methods to include experience with email, data entry, and proficiency in Microsoft Office products. Strong organizational and analytical skills.

Bilingual in English and Spanish preferred.

Hours: The typical work week consists of 35 hours, Monday through Friday; however, flexibility in the work schedule is required. Some evening hours are required for County Commissioner meetings and other relevant events.

Note: Offers of employment are contingent upon successful completion of physical fitness testing, including drug screen.

The County of Cumberland offers a wide array of benefits for all full-time employees. Benefits include Retirement Programs, Medical/RX Insurance, Dental Insurance, Vision Insurance, Life Insurance, Employee Assistance Program (EAP), Supplemental Insurance options, Paid Leave, and Tuition Reimbursement. Specific benefits are subject to the provisions of County policy and the applicable collective bargaining agreement. Part time employees are eligible for leave benefits as required by New Jersey law.

The County of Cumberland is an equal employment opportunity employer. We are committed to recruit and hire qualified individuals without discrimination and regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, breastfeeding, gender identity or expression, disability, liability for military service, affectional or sexual orientation, atypical cellular or blood trait and genetic information (including the refusal to submit to genetic testing).

Cumberland County employment is governed by the rules and regulations of the New Jersey Civil Service Commission.