Judge's Secretary - Temporary; Civil

Job Title

The Superior Court of New Jersey, Bergen Vicinage, is seeking a reliable, well-organized, detail-oriented secretary for a prestigious position to support a Superior Court Judge in our Civil Division's Special Civil Unit.

Duties may include but are not limited to:

• provide technical assistance to the judge
• distribute and conform judge's orders or requests
• coordinate availability and technology capabilities of court users for remote court hearings
• communicate judge's schedule with division scheduling coordinator
• prepare and submit reports
• compile case documents and organize case jackets
• review and update case data in our data systems
• sort and distribute chamber's mail
• type and/or prepare contracts or legal documents
• compose correspondence
• answer inquiries from the public
• edit and proofread letters, documents or articles
• file records, reports, forms, letters or other written documents
• perform other related duties as assigned

Regular and predictable physical presence at the worksite is an essential function of this position.

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments. Substitution:
Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.

Note:

Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Driver's License:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special

Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law:
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY:

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position.

Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered. The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System.

The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice Neo Gov applicant support at (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)