Legal Billing Specialist Job Hackensack area,New Jersey USA,Administrative/Clerical

Manage the firm’s Court-ordered time and expense submission process, ensuring accurate, timely, and compliant reporting.
Review Court Orders, Common Benefit Orders, and billing protocols to establish submission requirements, deadlines, and billing guidelines.
Compile, review, and audit attorney and staff time, expenses, pre-bills, and supporting documentation for accuracy, appropriate coding, and compliance.
Coordinate with attorneys, paralegals, Accounting, and Senior Management to address billing and submission issues, obtain approvals, and finalize submissions.
Create and maintain billing and submission schedules, matter numbers, task codes, billing rates, and related billing system information.
Proactively communicate deadlines, outstanding items, and submission requirements firm-wide.
Serve as a primary point of contact for timekeeping, billing, and Court submission matters, including researching and resolving related inquiries.
Coordinate with Court-appointed CPAs, Special Masters, and other external administrators regarding audits, compliance reviews, and inquiries related to the firm’s time and expense submissions.
Prepare and distribute monthly billing and submission reports under the guidance of Senior Management.
Train and support new hires on timekeeping policies, procedures, and firm billing and expense platforms.
Maintain accurate records and supporting documentation for billing, audit, litigation, and Court-related purposes.
Assist with documentation for litigation and court appearances, as needed.
Assist with ad hoc projects as needed.

You possess:

Ability and experience to independently manage a high volume of projects and competing deadlines with accuracy and attention to detail.
Excellent organizational, analytical, and problem-solving skills.
Excellent written and verbal communication skills with the ability to effectively interact with employees at all levels.
Proficiency with accounting, billing, payables, timekeeping, and expense management platforms.
Ability to interpret and apply Court Orders, billing protocols, and internal policies.
Ability to maintain strict confidentiality and exercise sound judgment and discretion.
Ability to work effectively under pressure in a fast-paced, team-oriented environment.