Assistant Office Engineer

Assistant Office Engineer

We are seeking an Assistant Office Engineer to support construction management and contract administration activities for projects at the EWR Air Train Replacement Program and other PANYNJ facilities. This role supports active capital improvement, rehabilitation, and tenant/alteration work in a highly regulated public-agency environment where construction activities must conform to Port Authority requirements for permits, insurance, safety, M/WBE participation, and facility coordination.

The Assistant Office Engineer will work under the direction of the Engineer of Construction and senior Office Engineering staff and is required to maintain familiarity with contract documents, project procedures, Project Management Plans (PMPs), construction schedules, contractor work plans, and construction management processes. Responsibilities include assisting with preparation and/or review of payment applications, assisting with review of change orders and desk audits of contractor billings, and helping ensure proper documentation is received from contractors for all aspects of the contract.

The Assistant Office Engineer will also assist with preparation of meeting minutes and general correspondence, scheduling meetings, monitoring contracts, updating financial logs, maintaining project records and project logs, and preparing monthly reports and project status updates.

Additional responsibilities include assisting with verification that contractor reporting for M/WBE participation and certified payrolls are completed and compliant, coordinating processes across project leadership, field staff, contractors, consultants, and Port Authority stakeholders, and handling follow‑up communications by phone and email.

• Assist the Engineer of Construction, Office Engineers, project managers, and resident engineers with contract administration activities for active construction contracts, ensuring compliance with contract terms, agency requirements, and project procedures.
• Assist with issuance and management of task orders issued on behalf of the Port Authority of New York & New Jersey.
• Maintain familiarity with plans, specifications, construction schedules, contractor work plans, Project Management Plans (PMPs), and applicable safety requirements associated with assigned contracts.
• Assist with review, processing, and tracking of contractor and subcontractor payment applications, invoices, T&M tickets, timesheets, overtime documentation, and desk audits of contractor billings, ensuring accuracy and proper supporting documentation prior to approval.
• Assist with preparation, review, and maintenance of logs for change orders, contract modifications, time extensions, overruns/underruns, pending items, claims, RFIs, contractor correspondence, and other project records.
• Assist with preparation of change orders, contract modifications, and supporting documentation associated with contract administration activities.
• Assist with monitoring contract compliance, including review of contractor‑submitted certified payrolls, M/WBE participation reports, insurance certificates, contractor licenses, permits, and related documentation to help ensure contractual obligations are met.
• Develop, update, and maintain project logs and submittal logs associated with contractor contracts and project documentation.
• Review and distribute contractor shop drawings, working drawings, material samples, and related submittals to appropriate project personnel, returning submittals with comments and approval status as directed.
• Assist with dissemination of project and submittal information to field staff and project stakeholders as required.
• Update and maintain financial tracking logs, contract status reports, project databases, and eBuilder records throughout the life of the contract.
• Verify technical documents submitted for PANYNJ project records, including as‑built drawings, plans, schematics, and related contractor documentation.
• Coordinate collection of daily inspection reports from field inspectors and assist with reconciliation of contractor‑reported lost time and related documentation.
• Assist…