Finance Assistant , Hackensack NJ

Harwood Lloyd, LLP of Hackensack, NJ
, is looking to hire a full-time Finance Assistant (Billing) to join our Finance Department. Are you a forward‑thinking team player who is determined to succeed? Would you like to work for a successful law firm that is known as trustworthy and hardworking and dedicated to giving back to our community? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences?

If so, read on!

We offer a competitive benefits package for our full‑time employees that includes health, dental, and vision insurance, long‑term disability, firm‑paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays, and more! Perks like mid‑week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff.

Harwood Lloyd, LLP is a full‑service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm.

Today, our firm has grown to a roster of over 35 attorneys, carefully selected to ensure we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News – Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers.

Our team shares the common goal of providing clients with high‑quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally
.

As a Finance Assistant, you will be responsible for coordinating the client billing process for an assigned group of partners. This role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. You are detail‑oriented, well organized, and able to balance independent work with teamwork, always prioritizing customer service.

• Work closely with the Billing Supervisor to manage the billing processing for our firm's clients.
• Client Management: establishing new client accounts, entering client information, banking details, and payment schedules using our expense management software.
• Tracking client accounts and matters in our billing software to ensure timely processing of monthly invoices.
• Assist with the monthly client billing process and distribution of invoices to clients.
• Using Microsoft Excel to run reports, track expenses, reconcile billing invoices, and set up payments.
• Communicate with colleagues and attorneys on client accounts issues, cost management, and retainers.
• Support the billing team with client budget submissions and monitoring new matters using our financial systems.
• Record client disbursements and provide backup when necessary.
• Coordinate with the Accounts Payable team to resolve any vendor discrepancies and assist with reimbursement requests.
• Assist with conflict checks and opening of new files.
• Perform other ad‑hoc duties and projects, as needed.

• Associate degree or higher preferred.
• 2+ years of relevant billing experience.
• Familiar with using expense management software for accurate data entry and reconciliation (Orion, Quick Books, or similar platforms).
• Ability to work under pressure and demonstrate flexibility with competing demands of internal and external sources, while working independently within a team‑oriented environment.
• Excellent time management, organizational, and interpersonal skills.
• Must be detail‑oriented with the ability to identify issues that could impede processes, while taking initiative to provide solutions.
• Technical proficiency in a range of software, including Microsoft Office, e‑billing software, and document management systems, is preferred.
• Experience in a law firm or professional services environment is required.

This is a full‑time, Monday‑Friday, 9:00 am – 5:00 pm position. ONSITE Hackensack, New Jersey Office.