Account Receivables Specialist; Collections

About Harwood Lloyd, LLP

Harwood Lloyd, LLP is a full‑service law firm located in Hackensack, NJ that serves regional and individual clients with high‑quality legal representation.

Full‑time Accounts Receivable Specialist (Collections) in the Finance Department. Responsible for coordinating billing, maintaining client records, and supporting attorneys and staff. Detail‑oriented, organized, and a team player.

Competitive benefits package including health, dental, and vision insurance, long‑term disability, firm‑paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off (PTO), paid holidays, and additional perks such as mid‑week bagels, pizza luncheons, and company outings.

• Accounts Receivable: Accurately process and record daily financial transactions, including expenses, client costs/disbursements, and payments into specialized legal accounting software.
• Collections: Monitor aging reports, follow up on discrepancies, and communicate professionally with clients and partners to resolve billing inquiries and secure timely payments.
• Trust/Escrow Accounting Support: Assist with managing client trust accounts (IOLTA or escrow accounts), ensuring client funds are strictly segregated from operating funds to maintain compliance with ethical obligations. Resolve old trust account balances and escheat to the State of New Jersey when necessary.
• Reconciliation & Reporting: Perform trust bank reconciliations and assist with the preparation of ad‑hoc, monthly or annual financial reports for management and partners.
• Provide assistance with reception coverage.
• Perform other ad‑hoc duties and projects as needed.

• Associate degree or higher preferred.
• 3+ years of relevant accounting or finance experience.
• Familiarity with expense management software for accurate data entry and reconciliation (e.g., Orion, Quick Books, or similar platforms).
• Ability to work under pressure, demonstrate flexibility with competing demands, and work independently within a team‑oriented environment.
• Excellent time management, organizational, and interpersonal skills.
• Detail‑oriented with the ability to identify issues that could impede processes and take the initiative to provide solutions.
• Technical proficiency in Microsoft Office, e‑billing software, and document management systems is preferred.
• Experience in a law firm or professional services environment preferred.

Full‑time, Monday‑Friday, 9:00 am‑5:00 pm, on‑site.