Account Receivables Specialist- Finance​/Collections

Accounts Receivable Specialist (Collections)

A full‑time member of the Finance Department will coordinate the client billing process for an assigned group of partners. The role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries.

• Accounts Receivable:
  Accurately process and record daily financial transactions, including expenses, client costs/disbursements, and payments into specialized legal accounting software.
• Collections:
  Monitor Aging Reports, follow up on discrepancies, and communicate professionally with clients and partners to resolve billing inquiries and secure timely payments.
• Trust/Escrow Accounting Support:
  Assist with managing client trust accounts (IOLTA or escrow accounts), ensuring client funds are strictly segregated from operating funds to maintain compliance with ethical obligations. Resolve old trust account balances and escheat when necessary to the State of NJ.
• Reconciliation & Reporting:
  Perform trust bank reconciliations and assist with the preparation of ad‑hoc, monthly or annual financial reports for management and partners.
• Provide assistance with reception coverage.
• Perform other ad‑hoc duties and projects, as needed.

• Associate degree or higher preferred.
• 3+ years of relevant accounting or finance experience.
• Familiar with using expense management software for accurate data entry and reconciliation (Orion, Quick Books, or similar platforms).
• Ability to work under pressure and demonstrate flexibility with competing demands of internal and external sources, as well as the ability to work independently with supervision within a team‑oriented environment.
• Excellent time management, organizational, and interpersonal skills.
• Must be detail‑oriented with the ability to readily identify issues that could impede processes while taking the initiative to provide solutions.
• Technical proficiency in a range of software, including Microsoft Office, e‑billing software, and document management systems, is preferred.
• Experience in a law firm or professional services environment preferred.

Competitive benefits package includes health, dental, and vision insurance; long‑term disability; firm‑paid life insurance; a 401(k) plan with matching and profit sharing; generous paid time off allowance (PTO); paid holidays; and more.

Full‑time, Monday‑Friday, 9:00 am – 5:00 pm. ONSITE.