Research Business Specialist

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Research Business Specialist provides support for pre/post award financial management of Clinical Trial research and ongoing support for the management of the Oncore Clinical Trial Management System (CTMS) as applicable.

A day in the life of a Research Business Specialist at Hackensack Meridian Health includes:

• Conducts thorough analysis of research protocols to determine the specific protocol-required procedures, tests and timing of each procedure. High level review of the details of the schedule of events, along with the specific information in the procedural/visit descriptions and collaboration with study teams.
• Creates a schedule of events in the CTMS to reflect what is required by the protocol for accurate clinical trial data capture and financial tracking.
• Develops a study-specific Excel workbook and sends to research staff to collect information as needed.
• Revises the CTMS calendar based on feedback from the study team or protocol amendments.
• Enters budgets and all financial receivables in CTMS system and prepares invoicing as required by sponsor contracts.
• Works with research study staff (Investigators, Coordinators, Project Managers, etc.) to review the study protocol and develop the study budget, including the billing grid and per-patient costs and entry of information into the OnCore CTMS application.
• Obtains additional study related materials and contact sponsors for clarification as needed.
• Reviews study budget with research staff to ensure all relevant study costs have been included.
• Assists in developing all sponsored and internal sponsored clinical trials budgets/ Medicare Coverage Analysis.
• For industry-sponsored studies, review contract payment terms and negotiate amounts with the sponsor as needed.
• Ensures timely processing of all pre-award requirements in order to maintain a 90-day turnaround of sponsor documents.
• Compares protocol and contract documents for consistency, specifically language in the Informed Consent document.
• Acts as a liaison for HMH Network; attends finance meetings and assists other departments with global functioning details.
• Updates and maintains clinical trial contract and financial data in the OnCore system.
• Updates and maintains sponsor database and pre-award activity metrics.
• Works to ensure a smooth transition between pre-award and post-award project phases, including transition to post-award accountants.
• Renegotiate payments from sponsor and process contract and budget amendments as required by protocol amendments or input from PI/Coordinators/Data Analysts or Managers.
• Assists with tracking of department financials including invoice and reconciliation processes. Monitor receipt of clinical trial payments from Sponsors.
• Distributes clinical trial funds to its appropriate department and/or research accounts based on the internal budget.
• Update research accounts and provide financial activity reports to the Principal Investigators and department Administrators.
• Collaborates with fellow financial and contract administrators and others who work with clinical trials to develop best practices, standardize processes, document procedures, etc.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and…