Executive Assistant

Location
:
Dayton, Maryland
Job Type
:
Full Time, Exempt
Pay Range
: $55,000 – $57,000 Per Year
Schedule
:
Monday – Friday (Full-Time)

The Executive Assistant (EA) provides high-level administrative, operational, and sales support to the Executive Team. This role is best suited for a proactive, adaptable, and resourceful individual who thrives in a fast-paced environment and enjoys taking ownership of multiple priorities. You’ll play a key role in managing schedules, supporting sales initiatives, assisting with customer communication, and ensuring smooth day-to-day operations.

Administrative Support

• Manage executive calendars, schedule meetings, and coordinate travel.
• Screen, prioritize, and draft communications on behalf of the owner.
• Prepare presentations, contracts, and maintain organized files.
• Draft custom proposals and follow up with clients.
• Maintain CRM notes, track client communication, and support warranty processes.
• Assist with subcontractor coordination and client onboarding.

Operations & Marketing Support

• Coordinate welcome packets, contracts, and ensure smooth client onboarding.
• Support marketing by gathering project photos, reviews, and assisting with social media and email campaigns.
• Help coordinate promotional shoots and advertising efforts.

Additional Support

• Occasionally assist with personal tasks and errands for the owner.

• Strong organizational and time-management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, CRM systems, and social media platforms.
• Ability to handle sensitive information with discretion.
• Adaptability in a fast-paced, entrepreneurial environment.
• Experience supporting executives or sales teams in a service-based industry is a plus.

• Be part of a growing, dynamic team shaping outdoor living spaces.
• Opportunity to work closely with leadership and make a direct impact.
• Collaborative, supportive company culture.