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Executive Secretary

Job in Hagerstown, Washington County, Maryland, 21749, USA
Listing for: Primeone Group
Full Time position
Listed on 2026-02-12
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Salary/Wage Range or Industry Benchmark: 80000 - 100000 USD Yearly USD 80000.00 100000.00 YEAR
Job Description & How to Apply Below

Position Overview

We are seeking a dynamic and highly organized Executive Secretary to support the Managing Director (MD) and Chief Executive Officer (CEO). This role requires excellent presentation, English communication, and time-management skills, along with the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be polished, discreet, and proficient in MS Office and design tools such as Photoshop, ensuring smooth coordination of executive, client-facing, and project-related activities.

Key Responsibilities Executive & Administrative Support
  • Manage daily agenda, schedules, and priorities for MD and CEO.
  • Ensure timely preparation of reports, presentations, and documentation.
  • Handle confidential and sensitive information with utmost discretion.
  • Client & Guest Relations
  • Meet and greet important customers, business partners, and VIP visitors.
  • Represent the company professionally with excellent interpersonal skills and presentation.
  • Assist with organizing corporate/social events and media-related coordination.
  • Project Coordination
  • Maintain accurate project documentation (contracts, correspondence, and meeting minutes).
  • Prepare project-related correspondence, subcontract agreements, and work orders for signature.
  • Coordinate with departments to ensure timely project support.
  • Travel & Logistics
  • Arrange travel, visas, accommodation, and itineraries for management and staff.
  • Ensure smooth execution of official trips with cost and time efficiency.
  • Presentation & Creative Support
  • Prepare professional reports, charts, and presentations in Excel and PowerPoint.
  • Support with design requirements (social media creatives, internal documents, event materials) using Photoshop/graphic tools.
  • Qualifications & Skills
    • Excellent presentation and interpersonal skills; ability to interact confidently with senior stakeholders.
    • Strong time management and organizational skills; ability to multitask effectively.
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