Administrative Assistant

Administrative Assistant I page is loaded

Administrative Assistant IApply locations University of Maryland Eastern Shore time type Full time posted on Posted 24 Days Ago job requisition Job Description Summary
Organization's Summary Statement:
The School of Pharmacy and Health Professions is seeking a full-time, nonexempt, contractual Administrative Assistant I to support student experience initiatives. This role reports to the Director of Student Experience and plays a key role in coordinating student events, supporting student organizations, and facilitating communication between faculty, administrators, students, and external partners.

Responsibilities:

• Coordinate key student events, including white coat ceremonies, hooding
ceremonies, open houses, and wellness programs.

• Serve as a liaison between faculty, administrators, students, and external
partners.

• Support student organizations and connect students with university
resources. Consolidate activities across departments to eliminate
inefficiencies and duplication of efforts.

• Ensure smooth execution of student-focused initiatives, maintaining high
standards of quality.

• Provide timely support and communication to address student and staff
needs.

• Assist the Director in managing and executing student experience
strategies.

• Performs other related duties as assigned.

Required

Minimum Qualifications:

• High School Diploma or GED

• Two year's experience providing administrative support.

Required Skills/Knowledge/Abilities:

• Organizational

Skills:

Managing multiple events such as white coat
ceremonies, hooding ceremonies, and open houses efficiently.

• Communication

Skills:

Clear and effective communication with faculty,
students, administrators, and external partners.

• Event Coordination:
Planning and executing events, ensuring smooth
logistics and high-quality experiences.

• Attention to Detail:
Ensuring all aspects of events and student initiatives are
handled with precision. Interpersonal

Skills:

Building relationships with
diverse groups, including students, staff, and external collaborators.

• Problem-Solving

Skills:

Addressing and resolving challenges related to
event management and student activities.

• Time Management:
Prioritizing tasks to meet deadlines and maintain
efficiency.

• Technical Proficiency:
Familiarity with office productivity software and
event management tools.

• Team

Collaboration:

Working with various departments to consolidate and
streamline activities.

• Adaptability:
Responding to dynamic needs in a fast paced academic
environment.

Physical Demands:
May require extended periods of standing, bending, sitting  require lifting up to 25 lbs. Requires communication with a variety of constituents externally and internally. Requires operation of a variety of office equipment.

Preferences:

• Bachelor’s degree (preferred) or equivalent experience in a related field.

• Experience in event planning, administrative support, or student
engagement. Knowledge of higher education operations or similar
environments.

• Proven track record in coordinating multi departmental initiatives.

• Strong commitment to student development and wellness

Licenses/

Certifications:

N/A
Minimum Qualifications

High School Diploma or GED AND 2 years experience providing administrative support.

Required Application Materials: C over letter, resume, and the names of three current professional references (including e-mail address, and telephone number. All applicants must apply using the new online application system. Please visit  to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Best Consideration Date: N/A

Posting Close Date: N/A

Open Until Filled:
Yes

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and…