Production Coordinator

Job Details

Job Location:

West Division – Hagerstown, MD 21740

This position requires a highly organized, detail-oriented individual to coordinate administrative activities of the office while assisting with the daily activities of the Department’s various functions.

• Works independently and within a team on special projects; prepares financial, statistical, narrative and/or other reports as requested by the Director of Production.
• Reconciles department invoices for approval and processing.
• Responsible for all division mail, ordering office supplies, maintaining the division phone roster, expense reports, etc.
• Provides administrative support to the Production Department.
• Supports division’s various tasks related to sales and settlements.
• Assists new employees in completing new hire paperwork.
• Answers and directs all office phone calls.
• Handles interoffice mail and packages.
• Gathering, organizing and reporting department’s production metrics.
• Capturing, entering and reporting department’s customer service information.
• Entering and providing management with accurate projections and reports in G3.
• Maintaining accurate Build Pro entries as directed by the Director of Production.
• Other duties as assigned.

• Knowledge and Skills
  • Continual attention to detail in composing, typing, and proofing materials; establishing priorities and meeting deadlines.
  • Ability to work in a fast-paced environment and juggle multiple tasks.
  • High level of interpersonal skills to handle sensitive and confidential situations.
  • Knowledge of computer software applications: MS Word, Excel, PowerPoint.
  • Detail-oriented and organized.
  • Problem‑solving and research skills.
  • Time‑management skills.
  • Valid driver’s license.
• Education and Experience
  • Bachelor’s degree preferred.
  • 1–3 years of prior administrative office experience preferred.
  • Previous homebuilding experience is preferred, but not required.