Commercial Banking Admin and Executive Admin Assistant Job Hagerstown area,Maryland USA,Finance & Banking

Commercial Banking Admin and Executive Admin Assistant

Job Category: Administrative Support Workers

Requisition Number: COMME
001551

Hourly Range: $27.37 to $41.05 per hour

Location

Hagerstown, MD 21742, USA

Overview

Commercial Banking Administrator supporting the Commercial Relationship Managers and Commercial Portfolio Managers in servicing the existing loan portfolio, and acting as Executive Administrative Assistant to the Executive Vice President and Chief Lending Officer. This role includes direct and indirect customer contact and assistance with loan requests, modifications, and reaffirmations of new and existing loans.

Responsibilities

Provide administrative support to the EVP/Chief Lending Officer in fulfilling market and business development objectives, including preparing correspondence for department and board meetings.

Manage day‑to‑day activity of the Loan Production Officers and liaise with other areas of the bank as required.

Contribute to the successful achievement of assigned portfolio(s) production goals.

Accurately complete and process various forms of correspondence required to service customers and meet internal policy requirements.

Prepare and review necessary documentation and forms, including situation pages and modification memos. Review approvals and request real estate appraisals, lien and flood searches, property reports, environmental investigations, and other information as needed.

Support the Relationship Manager in the pre‑closing control number process by contacting insurance companies, completing the commercial documentation request form, control number checklist, commitment/disbursement authorization, etc.

Clear any post‑closing documentation exceptions with assistance from the Portfolio Manager or Relationship Manager.

Monitor reports (loans maturing in 90 days, annual line review, monthly letter of credit report, etc.) to ensure that all reaffirmations/reviews meet internal policy requirements and are completed in a timely manner.

Monitor and ensure the timely resolution of documentation and financial exceptions as well as tickler system requirements such as insurance verification and real estate tax receipts. Process all pertinent information promptly.

Review and research UCC Continuation forms to ensure correct filing and adherence to loan approval terms. Provide information to the Relationship Manager/Portfolio Manager for decision making.

Update information on required forms for internal risk assessment, including loan officer reviews, asset quality reviews, and property re‑evaluations, and submit completed forms to the Portfolio Manager.

Review unfunded commitment report and advise the Portfolio Manager and Relationship Manager of pending expirations.

Provide appropriate support in resolving any customer service issues.

Perform all other duties as assigned.

Work Environment

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

Frequent typing, verbal communication, normal hearing, and vision for computer screens and extensive reading. Sedentary work with occasional lifting of up to 10 pounds and/or moving up to 25 pounds.

Travel

No travel is required except for possible training and/or conferences.

Competencies

Communication Proficiency (Verbal and Written)
Strong Computer Skills (Word and Excel)
Detail Oriented
Analytical Skills
Organizational Skills
Deadline Oriented
Ethical Conduct

Education and Experience

Education: High School/GED or better.

Experience: Ten (10) years’ experience in commercial banking and loan operations background. Working knowledge of Word and Excel required. Candidates must possess strong communication, analytical, and interpersonal skills.

Equal Opportunity Employer

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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