Administrative Specialist

Overview

The J-3/5/7 Directorate directs and synchronizes the Defense Information Systems Agency (DISA) Network (DISN) in support of Joint Cyberspace Operations. The Directorate exercises under the authority and direction of the DISA Director over assigned and attached DISA Network Operations (Net Ops) forces in the execution of the cyber mission. The J-3/5/7 Directorate provides command and control capability for the DISA Director, along with situational awareness of the Agency’s infrastructure, computing, and enterprise services.

• Bachelor’s Degree
• At least 4 years of relevant experience
• Top Secret Clearance is required
• Ability to be on-site at least 3 days per week (hybrid work schedule)

• Manage issuance of laptops to all onboarding contractors.
• Coordinate with the agency’s J4 Directorate to get the laptops transferred to vendor’s hand receipt and ensure all equipment is returned and accounted for at the end of the contract.
• Establish and validate OAB invite lists.
• Prepare OAB 101, Full OAB, Informational, and Go/No-Go Briefing PowerPoint slide decks.
• Coordinate OAB senior level pre-brief meeting invites with stakeholder executive assistants.
• Manage and maintain the OAB Outlook Calendar
• Support and assist in the development and update of the OAB Charter, Process Guide, and OAB Integrator tool videos.
• Attend DISA Knowledge Management Working Group (KMWG) and maintain the J37 knowledge management portal, site, and pages on SharePoint.
• Review OAB selected programs’ Concept of Operations (CONOPS) and Service Operations Annex (SOX) for completeness, accuracy, and clarity; submit a comments matrix for each reviewed document to the PM and OAB integrator.
• Attend and participate in J37 integrator weekly sync meetings.
• Monitor the DISA Enterprise Tasks Management System (ETMS) for J-37 assigned tasks on NIPRNet and SIPRNet and notify J37 leadership of assignments.
• Prepare Weekly Activity Reports (WAR) on NIPRNet and SIPRNet.
• Gather information from meetings, war reports and integrators to develop J37 SITREPs; and make distribution of SITREP via SIPRNet.
• Maintain and distribute the OAB/J7 TTX PM packet as needed.
• Track acquisition stakeholder meetings and secure ARB, CEP, SPC, CFT documents. Identify, summarize, and document any issues/concerns of OAB integrators or J3 participates related to service operations risk. Distribute to the J37 when complete.
• Add program cards, quarterly item’s view, checklist manager, data import/export, permissions group, document repository and OAB executive Dashboard view.

• Mid-Senior level

• Full-time

• Administrative

• IT Services and IT Consulting

Location:

Maryland, United States

Note:

Referrals and alerts for new Administrative Specialist roles may be available in Maryland. This posting reflects the information provided and is not a guarantee of employment.