Systems & IT Operations Manager

Systems & IT Operations Manager

Rockville, MD

Operations Department - hybrid schedule (onsite 3 days/week, 9am-5pm)

Reports to Chief of Staff.

Sunstone Therapies is the leader in the delivery of psychedelic‑assisted therapy in the medical setting, focusing on the development and implementation of clinical trials today, and clinical delivery if and when therapies are approved. Right now, we have two sites with roughly 30 employees – looking to build our team and expand to 2 more sites in the next 2 years, as well as begin delivering Ketamine Assisted Therapy.

At Sunstone, our culture centers on love and rigor, prioritizing whole‑person healing for all.

To be successful in this role in this growth stage start‑up, the candidate must be a mentally flexible and detail‑oriented self‑starter and problem solver. They should be able to quickly shift projects and priorities to meet emerging needs, collaborate across departments, and align their approach with Sunstone’s values. Join us in making a profound impact in the realm of therapeutic research!

• You are the day‑to‑day owner of how our systems function.
• Diagnose and resolve system issues quickly (access, bugs, broken workflows).
• Troubleshoot across core systems (Salesforce / Health Cloud, eCW, Real Time, Google Workspace).
• Identify root causes of recurring issues and fix them at the source.
• Improve system reliability, usability, and performance over time.

• Manage user access across all systems.
• Ensure appropriate (least‑privilege) access where possible.
• Own onboarding and offboarding workflows (account setup, access removal, transfers).
• Regularly audit and clean up permissions.

• Act as the first point of contact for employee IT issues.
• Resolve problems quickly so the team can stay productive.
• Support onboarding into systems and tools.
• Improve how IT support is delivered (faster, less disruptive, more effective).
• Expect to identify patterns and improve systems so issues don’t keep recurring.

• Own relationship with external IT vendors (e.g., DP Solutions).
• Reduce reliance on vendors for basic issues.
• Escalate effectively when needed.
• Evaluate vendor performance and recommend improvements.

• Operate with strong security awareness, especially in a healthcare environment.
• Maintain good practices around access, permissions, and sensitive data.
• Reduce risk (e.g., overly broad access, unnecessary data exposure).
• Support implementation of compliance processes (e.g., HIPAA, Vanta).
• Partner with external experts on security tooling and controls.
• Not expected to design security frameworks, but comfortable working within regulated environments and implementing controls.

• Improve organization and accessibility of shared files.
• Reduce risk of inappropriate access to sensitive information.
• Make practical, incremental improvements to structure and usage.
• Avoid large‑scale disruptive changes—focus on what actually helps the team.

• Highly execution‑oriented
  —you get things done quickly and reliably.
• Strong problem solver who can diagnose issues across multiple systems.
• Comfortable working with incomplete information and figuring things out independent
  ly.
• Able to investigate issues beyond the surface (e.g., permissions, integrations, workflows).
• Strong judgment around access, security, and tradeoffs.
• Clear communicator
  , especially with non‑technical teammates.
• Proactive in identifying and fixing recurring problems.

• Bachelor's degree or equivalent combination of education and relevant experience.
• 5–8 years of experience in IT operations, systems administration, technical operations, or a related field.
• Experience administering Google Workspace at enterprise level.
• Experience with CRM, project management, or business operations platforms.
• Experience leading or supporting a major systems implementation or migration project.
• Familiarity with user access management, permissions, and system configuration.
• Strong troubleshooting, documentation, and cross‑functional project coordination skills.

• Experience in a startup, scaling organization, or other fast‑paced environment.
• Experience with Salesforce and/or
• Experience in a regulated environment (e.g., healthcare, HIPAA, clinical research, fintech).
• Project Management Professional (PMP) certification.
• Experience managing vendors, SaaS tools, and technology integrations.

A large percentage of time performing computer work is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sunstone Therapies offers a competitive salary package commensurate with skills and experience plus benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.