Scheduling Coordinator
Job in
Halifax, Nova Scotia, Canada
Listing for:
Thales
Full Time
position
Listed on 2026-02-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Administrative Management
Job Description & How to Apply Below
Location:Halifax - Wilkinson, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design
innovative solutions that make our tomorrow's possible.
Halifax, N.S. (CAN.), Hybrid
Position Summary
Reporting to the Coastal Planning Team Lead, Thales has a vacancy for a Scheduling Coordinator is to assist the Ship Maintenance Lead (SML) in organizing all required routines, developing an integrated schedule for the Work Period. As well as managing and maintaining data systems, ensuring data accuracy, and supporting the data needs for the AJISS program and the Royal Canadian Navy’s DRMIS Data Management System.
The Scheduling Coordinator manages the preparation, monitoring, and maintenance of Work Period work lists and schedules. Additional tasks will include but not limited to;
Raising Purchases Requisition s on behalf of the SML, collecting and organizing Objective Quality Evidence, and assisting Maintenance Coordinators with Work Pack Management.
Essential Functions / Key Areas of Responsibility
The Scheduling Coordinator is responsible for:
Provision of general project support and administration activities to the Service Delivery Team. Collect, organize, transcribe and input data into data repositories such as SFTP, SharePoint, Multiple ERP/EAP Systems. Liaise with key stakeholders to develop valid and accurate project maintenance packages.Liaise with key stakeholders to maintain valid and accurate project schedules in accordance with a weekly update cycle. Highlight areas of schedule and identify potential actions for improving performance and reducing execution costs.Reconcile performance data generated from the systems with real project performance through communication with members of the project team. Prepare regular reports and charts on project schedule progress and project performance in as required by the Ship Maintenance Lead and other stakeholders and as required;Ensure compliance with data security regulations and company policies. Provide controlled and formally distributed data to internal and external customers. Assist in the development and maintenance of data documentation and guidelines.Generating purchase requisitions for Subcontracted Services, while ensuring Subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks. Ensuring compliance with Health and Safety requirements (team effort).Health, Safety & Environment
Comply with and ensure compliance of others to all relevant HS&E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment.Promote Thales’s Health, Safety and Environmental programs by demonstrating HS&E Leadership in a professional and supportive mannerMinimum Qualifications
Skills and Abilities:
Experience in the marine industry as it relates to Shipbuilding, Ship Repair, or Ship Maintenance.Competent use of Scheduling Tools (Microsoft Project or IBM Maximo Graphical Scheduler).Demonstrated Project planning experience.Strong computer literacy, with proven experience with Microsoft Office products especially Word, Excel, and SharePoint.Excellent communications skills including the ability to prepare and present reports to a range of audiences.Experience and Knowledge with an ERP or EAM (SAP ECC, IBM Maximo and/or Isherwoods MIS Preferred).If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community.
What We Offer
Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a…
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