Administrative Assistant II, Clinical Engineering

to apply as an internal applicant.

Req : 216814
Department/Program: Clinical Engineering, Digital and Client Services
Location: Halifax
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) until 31 December 2028 x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $23.6572 - $26.7684 /hour
Closing Date: 26 February 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment and calling out discrimination as we work and provide care is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities that also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportion of transgender and non-binary people of any other province or territory in the country.

We are active in our work to eliminate discrimination, but we have more work to do to build that trust, acknowledge our biases, and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager of Clinical Engineering, the Administrative Assistant II provides high-quality administrative, secretarial, and organizational support to the Clinical Engineering department as assigned. Responsibilities include, but are not limited to: reception, answering phone calls, relaying messages; maintaining office filing systems, manuals and records; processing incoming/outgoing mail; maintaining Team/Department communications, ordering departmental supplies, coordinating shipment deliveries and space requirements; supporting service maintenance activities, such as responding to and coordinating requests for service, maintaining departmental databases and the Megamation Directline database and running regular reports;

attending committee meetings, taking and producing minutes; typing reports and correspondence, distributing accordingly; ; preparing bi-weekly payroll information; other related duties as required.

Hours of Work

Monday to Friday, 8:00 am to 4:00 pm. 70 hours bi-weekly.

Your Qualifications

• High School Diploma or GED required.

• Graduate from a recognized Secretarial or Office Administration Diploma Program is required.

• Minimum six (6) months related administrative/secretarial experience, ideally in a health care environment, required.

• Advanced working knowledge of computers, including Windows and Microsoft Office (Outlook, Excel, Word, PowerPoint, and Teams)

• Excellent judgment and discretion in handling confidential and/or sensitive…