Administrative Assistant II, Maritime Psychiatry

to apply as an internal applicant.

Company:  IWK Health

Req :  220000

Department/Program:  Specific Care, Mental Health and Addictions

Location:

Halifax

Type of Employment:  Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date:

June 2026

Union Status:  NSGEU Off&Cler, Admin Professionals Bargaining Unit

Compensation:  $23.6572 - $26.7684 /hour

Closing Date:  June 11, 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti‑racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non‑binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self‑identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity
Accountable to the Administrative Manager, Child and Adolescent Psychiatry, the Administrative Assistant II provides high quality administrative and organizational support to the Division of Child and Adolescent Psychiatry manager, staff and other team members within the MHA assigned area.

Responsibilities Include, But Are Not Limited To

Booking/Registering/Coordinating clinics, scheduling clinic appointments, which may involve collaborating with other services/clinics, distributing patient appointment letters/notification.

Maintaining and organizing multiple clinician schedules using Outlook.

Attending meetings, taking, producing and distributing minutes, as required.

Answering telephone calls, relaying messages and referring calls with follow‑up as appropriate.

Print reports, managing all correspondence, photocopying, and distributing accordingly from J drive.

Enter clients, update and maintain Green space (client database).

Maintaining team communications. Actively anticipating and troubleshooting problems.

Establishing and maintaining filing system including processing incoming/outgoing mail.

Completing correspondences and records for computerized medical billing.

Participating in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning.

Manages inventory and places orders for supplies, work orders to repair/replace equipment, as required.

Reports workplace safety issues to manager or delegate.

Hours of Work
Monday
- Friday: 8 hours day shift, as…