Finance Clerk; Clerk Job Halifax area,Nova Scotia Canada,Administrative/Clerical

Position: Finance Clerk (Clerk 3)

About Us

The Department of Labour, Skills and Immigration works to provide fairness, safety and prosperity for all Nova Scotians by helping them live, learn and work to their highest potential. We have a staff of more than 500 employees working from offices throughout Nova Scotia. Together we are responsible for workplace safety, fire safety, pensions, apprenticeship, adult education, and many other facets of everyday life.

The Nova Scotia Apprenticeship Agency (NSAA) is responsible for stewarding and operating a relevant, accessible and responsive industry-led trades training and certification system and improving access to and participation in the system for Indigenous Peoples, African Nova Scotians, Person with Disabilities, Newcomers, Women and members of other equity-seeking groups.

About Our Opportunity

This is an opportunity to be part of a high profile, collaborative project that supports workforce growth and labour mobility across Canada. As a Finance Clerk (Clerk
3), you will play an important behind the scenes role in ensuring the financial integrity and smooth day to day operations of a multi jurisdictional initiative focused on skilled trades and credential recognition.

In this position, you will provide specialized clerical and financial support to the project team, including accurate processing and tracking of project related expenditures. You will work under high level direction from the Canadian Council of Directors of Apprenticeship (CCDA) Secretariat and support activities of the International Credential Recognition Working Group (ICRWG), which includes representatives from all provinces and territories.

Your work will help ensure that financial processes are completed accurately, on time, and in accordance with established procedures, rules, acts, and regulations—contributing directly to a project that reduces barriers for internationally trained skilled trades workers and strengthens Canada’s workforce.

Primary Accountabilities

As a Clerk 3, you will be responsible for a range of specialized clerical and financial duties that support both daily operations and project reporting. Your key accountabilities include:

Processing financial transactions related to project activities, including accounts payable and/or accounts receivable, in accordance with established procedures and policies

Maintaining accurate financial records, tracking expenditures, and supporting p
roject expense reporting

Verifying financial documentation for accuracy, completeness, and compliance with applicable rules, acts, and regulations

Providing clerical and administrative support to the project team, including file maintenance, document preparation, and coordination of financial information

Assisting with monitoring budgets, reconciling transactions, and identifying discrepancies or issues for follow up

Responding to inquiries related to financial processing and providing clear, timely information to internal stakeholders

Supporting the overall objectives of the project, which include improving foreign credential recognition processes and reducing labour mobility barriers for internationally trained skilled trades workers

Working collaboratively within a multi stakeholder, interjurisdictional environment while maintaining confidentiality and attention to detail

Qualifications and Experience

To be successful in this role, you will bring a combination of education, experience, and practical knowledge that enables you to perform specialized clerical and financial duties with accuracy, reliability, and professionalism.

High School graduation plus four (4) years of related clerical and/or financial experience, or an equivalent combination of training and experience

Demonstrated experience performing specialized clerical duties related to financial processing, such as accounts payable and/or accounts receivable

Working knowledge of established procedures, policies, rules, acts, and regulations, with the ability to apply them accurately and consistently

Experience maintaining financial and administrative records, verifying documentation, and ensuring completeness and accuracy

Ability to input, track, reconcile, and report on financial information in accordance with prescribed processes

Proficiency with office and financial systems, including data entry and retrieval

Strong attention to detail and accuracy, with the ability to meet deadlines in a routine‑driven environment

Effective written and verbal communication skills suitable for responding to inquiries and supporting team operations

Ability to work independently on assigned tasks while following established direction and procedures

Experience in a public sector or regulated environment is considered an asset

We will assess the above qualifications and experience using tools such as assessments, presentations, interviews, reference checks, etc.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

We recognize that…