Administrative Support Job Halifax area,Nova Scotia Canada,Administrative/Clerical

11203

Administrative Support

Job Posting

Halifax Regional Municipality is inviting applications for the permanent position of Administrative Support with Halifax Regional Police.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Indigenous/Aboriginal People, Persons with Disabilities and 2

SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Under the direction of the Staff Sergeant or Sergeant in charge of their respective sections, the Administrative Support staff is responsible for providing administrative support to their sections, while at all times respecting the confidential nature of their positions. These employees work in Special Investigation Section, General Investigation Section, Special Enforcement Section or Investigative Support Operations (ISO), depending on operational needs.

Each section requires the incumbent(s) to perform a wide range of administrative functions within demanding timelines.

DUTIES AND RESPONSIBILITIES:
Administrative Support

Provides all administrative support for section including answering phone, sorting and distributing mail, typing incident reports, letters, memos, correspondences, photocopy, etc.

Adds, modifies, purges, and creates the linkages of persons, locations, vehicles, telecommunications and other pertinent documentation/reports as required, in accordance with policy.

Transcribes verbatim highly confidential Officer reports, witness statements, interview tapes including KGB audio/video taped statements on witnesses, suspects, accused and/or victims, supplementary reports, 911 tapes, Crown Sheets.

Prepares various court documents.

Orders and distributes supplies.

Photocopies comprehensive and lengthy files.

Updates section duty roster.

Enters and modifies data request to the Versadex system.

Sends and receives CPIC Queries for Criminal Record Information and/or general information for investigators regarding stolen vehicles.

Provides administrative support for ongoing highly confidential investigations and other matters.

Enters pertinent information into ACIIS (Automated Criminal Intelligence Information System) databank.

Internal investigations/interviews and follow up reports from dictating and video equipment.

Ensures accuracy of all documents which may be used in court.

Provides assistance and information daily to the general public and internal customers.

Assists other police agencies as required.

Transcribes minutes of meetings.

Entrust Peer to Peer recovery.

Other duties as required.

Section Specific Duties
Special Investigation Section (SIS)

Inputs confidential data into ACIIS.

Assists complainants with initial intake and provides required forms.

Contacts outside agencies for information purposes.

Compiles all information, creates the files, enters onto Versadex and turns the completed file over to the Sergeant i/c GIS Section.

General Investigation Section (GIS)

Maintains a daily database on Excel of stolen motor vehicle statistics.

Coordinates with Crime Stoppers.

Liaise with Insurance companies regarding stolen and recovered property.

Investigative Support Operations (ISO) Section

Adds, modifies, purges, and creates the linkages of persons, locations, vehicles, telecommunications and other pertinent documentation/reports as required, in accordance with policy.

Files documents as it pertains to ACIIS files.

Conducts JEINS queries for incarceration / release information along with pertinent “Order” information.

Support other divisions for operational requirements.

QUALIFICATIONS:

Education and Experience:

Grade 12

Business or Secretarial Certificate, or equivalent combination of education and related experience

Experience in a police environment, an asset.

Comprehensive knowledge of the policies and procedures of the Halifax Regional Police, an asset

Thorough working knowledge of computer applications such as MS Word, Excel, Versadex, CPIC, DMS v2.3.3 (Mugshot), ACIIS (Automated Criminal…