Project Administrator Regional Municipality

Role Summary

The Project Administrator supports project operations and is the backbone of administrative coordination and information management. This role ensures that key information is properly maintained, distributed, and aligned with company standards, reducing the risk of errors, delays, or miscommunication.

By ensuring documentation, communication, and day‑to‑day administrative processes run smoothly, this role helps keep projects organized, efficient, and on track for successful delivery.

• Enable seamless project operations.
• Strengthen communication and coordination across teams.
• Support financial and administrative accuracy.

• Ensure all project documentation is correct, up‑to‑date, and accurate.
• Review and update documents and circulate them to necessary partners when required.
• Copy, scan, and store all documentation associated with assigned projects.
• Distribute project‑related documentation to internal and external teams as required.
• Ensure templates used with the department conform to company standards.
• Maintain confidentiality around all sensitive information.
• Provide backup support and assistance to project coordinators when required.
• Manage the site office and meetings.
• Attend and participate in team meetings, taking minutes when required.
• Participate in operational meetings such as project delivery meetings, staff meetings, and reviews.
• Provide support and assistance with project invoicing when required.
• Assist in the collection of accounts receivable for projects & work orders as required.
• Prepare project close‑out documentation, including O&M manuals in both hard‑copy binders and electronic formats.
• Perform additional related duties as required under the direction of the hiring manager.

• 2 years administrative experience in a professional, fast‑paced, and deadline‑driven environment.
• Proven ability to work independently with minimal supervision.
• Driven individual with the ability to be adaptable and pivot when required.
• Strong organizational and prioritization skills, with the ability to manage multiple tasks and projects simultaneously.
• Excellent verbal, written, and active listening skills.
• Strong problem‑solving, research, and decision‑making abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and MS Teams; ability to quickly learn company‑specific software.
• Effective interpersonal skills with the ability to build and maintain positive working relationships internally and externally.
• Flexible and adaptable, with the ability to adjust to changing priorities.

• Experience with project/construction management software.
• Exposure to project financial management.

Expected annual compensation: $50,000 - $60,000. Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options.
• An annual Health Spending Account.
• 24/7 confidential support through the Employee and Family Assistance Program.
• A competitive vacation package with additional vacation granted throughout tenure.
• Employer Paid Parental Leave Top‑Up.
• Annual Community Day dedicated to volunteering.
• Corporate Discounts through various vendors across Canada for fitness, mobile phones, travel, home and auto insurance, and many others.

We actively work to remove barriers faced by members of equity‑seeking groups (including women, Indigenous, Black, racialized, 2

SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier‑free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at so we can make appropriate arrangements.