Executive Assistant, President's Office

Partner with the President & Founder to advance our purpose-driven mission

with clarity and care

Enable an effective Board by managing agendas, materials, and action items

Help drive our mission to better prepare youth for their future

We encourage you to apply!

We invite you to submit your application to join Let’s Talk Science – Canada’s leading national, charitable organization that engages youth in science, technology, engineering and math (STEM). Let’s Talk Science believes equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity. We are committed to employment equity, building a diverse workforce and accessibility for all employees and program participants.

We invite you to complete a brief questionnaire to help us build and measure our efforts to attract members of Equity Deserving communities to employment with Let’s Talk Science at

Executive Assistant, President’s Office

At Let’s Talk Science, we're more than just an organization – we're a national force for making a positive impact in the education sector in Canada. We are seeking a highly organized and deadline driven professional who provides a high-level of administrative, governance, and strategic support to the President in advancing the mission and priorities of Let’s Talk Science. This role serves as a key partner to the President, enabling effective decision-making, ensuring the smooth functioning of the Board of Directors and its committees, and strengthening alignment between governance and organizational strategy.

In addition to core executive support responsibilities, the role contributes to governance excellence and, in select areas, functions as an extension of the President’s Office - anticipating needs, advancing priorities, and supporting cross-organizational coordination. Central to this role is an understanding that the Office of the President represents the mission, values, and aspirations of Let’s Talk Science, and reflects these in all interactions and outputs.

Requirements/Qualifications

• Post-secondary education in administration, business, public administration, or related field, or equivalent experience
• Minimum 5 years’ experience in executive-level administrative and governance support roles Demonstrated experience supporting boards of directors and governance processes
• Strong proficiency in Microsoft Office; experience with board portals or document management systems (e.g., SharePoint) preferred
• Experience with Raiser’s Edge or customer relationship management (CRM) systems an asset
• Fluency in both English and French an asset
• Demonstrated professionalism, including the ability to maintain confidentiality and act with tact, integrity and diplomacy
• Outstanding written communication skills, including in preparation of material across various formats and audiences
• Advanced oral communication, interpersonal and relationship management skills, including ability to influence and build productive working relationships with external stakeholders
• Strong understanding of governance best practices and board dynamics
• Exceptional organizational and project management skills
• Ability to anticipate needs and operate proactively while managing competing priorities in a fast-paced environment
• Ability to work outside of regular hours on occasion

A full position description can be downloaded from our website at: . This position is also available in French at . We also invite you to visit our website at to learn more about our organization including our historical and ongoing commitment to equity, diversity, inclusion and accessibility /

WHAT WE OFFER: BENEFITS AND PERKS OF WORKING AT LET’S TALK SCIENCE

• Flexible hours and Flexible Friday’s year round
• Remote work option that enables you to join us anywhere in Canada with support for set-up and connectivity
• Generous vacation package: 3 weeks' vacation to start + 2-week paid winter closure
• Flexible holiday policies that allow for observance of diverse cultural and religious holidays
• 10 paid sick days
• Comprehensive group benefits coverage on a premium cost-shared basis, including: health, dental, vision, Employee Assistance Program (EAP), life, long-term…