Secretariat Coordinator Regional Municipality

Position Details

Position Title:

Secretariat Coordinator

Location:

Halifax, Nova Scotia, Canada
Salary: $50,172 - $63,375 per annum

Employment Type:

Full Time

The University Secretariat is the administrative office responsible for ensuring the effective and efficient operation of Dalhousie University’s bicameral system of governance, comprised of the Board of Governors, the Senate and their respective committees. Reporting to the Governance Coordinator in the University Secretariat, the Secretariat Coordinator will provide administrative and secretarial support to the University Secretariat Office, including the Governance Coordinator, the Associate Secretary, Board of Governors and the Associate Secretary, Senate.

• Provide comprehensive administrative support for governance operations, including scheduling meetings, managing correspondence, responding to inquiries, and supporting the Governance Coordinator with daily activities.
• Coordinate the annual meeting cycles for the Board of Governors, Senate, and their respective committees, including meeting logistics, calendars, and required supports.
• Prepare, upload, maintain, and archive Board and Senate documentation, ensuring accurate records management across platforms such as Brightspace and internal filing systems.
• Support effective communication and engagement with Board and Senate members by maintaining contact information, coordinating system access, and organizing special events, retreats, and joint functions.
• Assist with website administration, document formatting, webinar and conference registrations, special projects, and other administrative duties as required.
• Assist with other duties as required.

• Business/Office Administration program, plus three to five years’ related work experience (or equivalent combination of training and experience).
• Proven organizational skills, attention to detail, excellent written and oral communication, and interpersonal skills, proficiency in a range of computer software.
• Demonstrated ability to exercise judgment and discretion in dealing with confidential information, and in dealing with a broad range of individuals and units (senior administration, Board members and their staff, faculty, and students) both internal and external to Dalhousie.

• Proficiency in Dalhousie’s core and leadership competencies, in particular:
  Respect & Inclusion, Adaptability, Knowledge & Thinking Skills, Communication, Service.

Dalhousie University supports a healthy and balanced lifestyle. The total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2

SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.