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Job Description & How to Apply Below
Your role
Proactively manage and optimize complex executive calendars, aligning priorities across multiple stakeholders.
Support leadership meetings, and committees, including the preparation of agendas, presentations, business communications, meeting documentation, and follow-up actions to ensure seamless execution and effective stakeholder engagement.
Coordinate business travel and key logistics, ensuring a seamless experience.
Manage expense reporting, approvals, invoices, and budget tracking while ensuring accurate financial records, compliant administrative processes, and well-organized documentation.
Act as a key liaison between the senior leaders and internal/external partners, fostering strong collaboration.
Coordinate onboarding, departures, and internal requests (IT access, tools, reporting), while handling confidential information with discretion.
Support the planning and execution of major events, client activities, and strategic initiatives.
Your team
This position is within the Commercial Banking & National Client Group, Atlantic sector, providing broad exposure across the entire business area. The team is known for its collaborative and supportive environment, where colleagues work closely together to deliver high-quality results.
National Bank values continuous development and internal mobility. Our personalized training programs, based on experiential learning, help you master your role, expand your expertise, and support your professional growth.
Prerequisites
Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role
Ability to manage high-volume, high-complexity priorities with autonomy
Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
Excellent organizational, communication, and prioritization skills
Strong sense of discretion, judgment, and professionalism
Proven ability to build relationships and collaborate effectively
Languages:
French, English
Reason to require this language: you will need to discuss frequently with our service providers or partners who speak a language other than French.
Required skills:
Accountability, Artificial Intelligence, Collaboration, Confidentiality, Detail-oriented, Event Planning, Executive Administrative Assistance, Expense Reports, Learning Agility, Multitasking, Organization Skills, Proactivity, Relationship Building, Travel Arrangements
Your benefits
In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:
Health and wellness program, including many options
Flexible group insurance
Generous pension plan
Employee Share Ownership Plan
Employee and family assistance program
Preferential banking services
Involvement in community initiatives
Telemedicine service
Virtual sleep clinic
We have an offer that keeps up with trends as well as your needs and those of your family.
Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.
Making a bold move in a people-first environment
We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier‑free and accessible environment to all employees.
We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?
Join us!
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