Administrative Assistant III, Division of Gastroenterology & Nutrition

Select how often (in days) to receive an alert:
Create Alert
Administrative Assistant III, Division of Gastroenterology & Nutrition   Req :  225945
Department/Program:  Administrative Assistants & Pediatrics , Administrative Assistants & Pediatrics

Location:

Halifax
Type of Employment:  Permanent Hourly FT ( 100% FTE) x 1 position(s)

Start Date:

ASAP
Union Status:  NSGEU Off&Cler , Admin Professionals Bargaining Unit
Compensation:  $ 25.1868  -  $ 28.0806 /hour
Closing Date : 13-Sep-26 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity  Reporting to the Chief Operating Officer of Pediatrics and designated members of the Division of Gastroenterology & Nutrition, in the Department of Pediatrics, the Administrative Assistant III provides high-quality, confidential administrative and clerical support to the physicians as well as other members of a multi-disciplinary team. Responsibilities include, but are not limited to:
Maintaining the physicians’ Outlook calendars, Coordinating meetings, Preparing correspondence for physicians and patient families on an as-needed basis;
Overseeing and maintaining the physicians’ Academic accounts, tracking income and expenses;
Overseeing and tracking Trust Accounts held with the Division;
Coordinating outreach traveling clinics;
Coordinating medical trainee rotation placements;
Preparing and maintaining patient shadow charts;
Screening phone calls and email messages;
Retrieving faxes and mail;
Entering data and maintaining databases;
Photocopying and scanning;
Inventory control and ordering office supplies.
The responsibilities above are representative and should not be construed as all-inclusive.
Hours of Work  Monday-Friday, 35 hours weekly
Your Qualifications   Minimum High School Diploma or G.E.D. required.
Graduate of a recognized Office Administration program required.
Minimum 1 year related administrative experience required. Related experience is demonstrated by candidates who possess general office…