Administrative Assistant III, Pediatric Subspecialty Residency Training

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Administrative Assistant III, Pediatric Subspecialty Residency Training
Req :  226151
Department/Program:  Administrative Assistants & Pediatrics , Administrative Assistants & Pediatrics

Location:

Halifax
Type of Employment:  Temporary Hourly FT short-assignment ( 100% FTE) x 1 position(s) - 6 Months

Start Date:

ASAP
Union Status:  NSGEU Off&Cler , Admin Professionals Bargaining Unit
Compensation:  $ 25.1868  -  $ 28.0806 /hour
Closing Date : 13-Sep-26 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity
Reporting to the Chief Operating Officer, the Administrative Assistant III provides administrative support to the Department of Pediatrics’ Subspecialty Residency Training Program across various Divisions, and to the Physician Assistant Program at IWK Health and Dalhousie University. Responsibilities include but are not limited to liaising with the Postgraduate Medical Education (PGME) office, Program Directors, Program Assistants, Division Heads, and other stakeholders to support the effective operation of the programs.

Works closely with and provides backup administrative support to Program Administrators during absences;
Responds to program related inquiries and correspondence;
Coordinates trainee onboarding, including arranging IT access, system access, and identification badges;
Coordinates meetings, prepares agendas, meeting minutes, and program files;
Uploads and maintains documents in One
45 and One Drive;
Assists with accreditation preparation and Education days;
Coordinates trainee interviews, orientations, and other program activities as required.

The responsibilities above are representative and should not be construed as all-inclusive.

Hours of Work
Monday – Friday. Exact hours of work to be determined.

Your Qualifications

Minimum High School Diploma or GED required.

Graduate of a recognized Office Administration Program required.

Minimum 1 year of related administrative…