Administrative Support Clerk; Clerk

Competition # : 49746

Department: Justice

Location: HALIFAX

Type of Employment: Temporary

Union Status: NSGEU - NSPG

Closing Date: ​17-Sep-26 ​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the province.

For more information on the Department of Justice Legal Services please visit our website:

About Our Opportunity

Under general supervision from the Legal Services Supervisor, this position provides general support to the General Litigation, Solicitor Services and/or the Child Protection teams. Duties involve a range of clerical tasks associated within the legal services support function. The Administrative Support Clerk works as part of a team to support Legal Services lawyers to ensure efficient and effective operations.

Primary Accountabilities

• Prepares and edits routine and non-routine correspondence, memos, and reports from straight copy, shorthand notes and/or voice recordings on behalf of the lawyers.
• Coordinates all incoming and outgoing correspondence daily; receives, sorts, and distributes mail (paper mail and e-mail, courier deliveries, faxes) and reviews data for completeness and accuracy.
  Photocopies, collates, sorts, and binds documents. Scans material into computer software programs.
• Creates new files daily as required; collects, pre-sorts, and files all documentation daily.
• Maintains a record of documents processed and controls to ensure completion. Maintains filing system in accordance with government records management policy.
• Assist staff members to comply with Records Management policies and procedures relative to the creation, maintenance and final closing and disposal of records.
• Provides clerical support as needed.
• Liaise with clients/suppliers/vendors to exchange information and/or clarify facts to ensure timely services.
• Identifies materials and resources required for the division.
• Coordinate servicing and maintenance of print production devices.
• Manage disposal of print materials, including shredding and recycling.

Qualifications and Experience

To be considered for this opportunity, you must have at least three years of relevant experience in Records Management, or an equivalent combination of training and experience may be acceptable.

You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs, including MS Office, MS Word, Excel, and Outlook.

You demonstrate accuracy and knowledge in understanding of a Records Management system (such as File Net and STAR/STOR) and up-to-date knowledge of the guidelines and schedules. This position requires great attention to detail and time management skills. Completeness and integrity of data are crucial to inform program actions and support decision-making processes. Judgement and professionalism regarding records management is essential to safeguard security and confidentiality of government information.

You are self-motivated, can work with minimal supervision and maintain the highest level of confidentiality. You exercise tact and diplomacy and have good organizational and communication skills.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, :
Benefits for government employees.

Working Conditions

• Your typical work…