Office & Accounting Administrator

Overview  FBM
Who we are
FBM, one of Atlantic Canada’s most recognized and award‑winning design and planning firms, is seeking an Office & Accounting Administrator to work out of their brand-new office in Halifax, NS.
A studio of collaborating architects, interior designers, planners, and various subject matter experts, FBM is responsible for the design of a wide range of built environments. For more than 100 years, FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people‑driven design.
In 2025, FBM entered into a Partnership with Dillon Consulting Limited. These two proudly Canadian, employee‑owned and operated firms are excited to join forces to support the needs of clients from coast to coast to coast.
Your Opportunity
Are you a dynamic leader who thrives on creating a positive and productive office culture? Do you excel at managing day-to-day operations while building strong relationships with internal teams and external stakeholders? We’re looking for a proactive problem‑solver to manage office logistics, support our admin team, and enhance the overall experience for staff and clients. If you’re ready to make a meaningful impact in a collaborative, fast‑paced environment—you want to hear from you.
In this position, you’ll have the opportunity to apply your organizational, communication, and financial skills in a professional environment that values initiative and growth. Your ability to foster strong working relationships will elevate both your success and ours. With a focus on excellence, you’ll have the opportunity to shape your own rewarding career path within our firm.
By joining the FBM team, you will be joining a firm that has developed an excellent reputation for award‑winning work and an extensive portfolio of community‑based projects including the Halifax Central Library, Richmond Yards, and the new Bayers Lake Community Outpatient Centre. You’ll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development.

We empower employees through mentorship, learning, and opportunities for professional growth. FBM prioritizes strong working relationships and a sense of belonging through engaging social events, employee surveys, and responsiveness. This commitment to professional growth and team culture has earned FBM recognition as one of Canada’s Top 100 Employers™ for three consecutive years.
Responsibilities   Office & Accounting Administration
Support the day‑to‑day operations of the office and contribute to a positive, productive office culture that promotes employee satisfaction
Coordinate meeting room bookings, including Lunch & Learns (L&Ls), meeting setup, and catering
Assist in organizing local office meetings and work‑related events
Manage the front desk, including answering the switchboard, greeting visitors and couriers, and handling mail and package distribution
Maintain office filing systems and support archiving processes
Manage end‑to‑end accounts payable processing, including invoice entry, inbox and statement maintenance, and timely approval and entry of staff expense claims
Execute bi‑weekly collection outreach and aged‑debt reporting by contacting past‑due clients and ensuring timely resolution of outstanding invoices
Manage office equipment and supplies, including furniture, copiers, general supplies, and amenities
Format a range of operational documents using Microsoft Word, including editing and proofreading for grammar, spelling, consistency, and overall quality
Complete document production tasks such as photocopying, scanning, binding, and compiling PDF files
Provide general administrative support as needed to ensure the effective operation of the office and support of project and proposal teams
Manage all FBM tenant leasehold related matters
Actively participate on the Joint Occupational Health and Safety Committee (JOHSC)
Learning & Development
Commit to self‑development and ongoing learning and professional development
Qualifications   Advanced skills in Microsoft Word with experience in formatting large and complex…