Administrative Assistant to Manager

Company  : IWK Health

Req   : 225512

Department/Program  :
Nursing Practice and Clinical Supports , Professional Practice

Location  :
Halifax

Type of Employment  :
Permanent Hourly FT ( 100% FTE) x 1 position(s)

Start Date  : ASAP

Union Status  :
Non-union , Management/Non Union Bargaining Unit

Compensation  : $ 24.2932 - $ 29.7592 /hour

Closing Date  :
August 28, 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer.

We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity
Reporting to the Manager, Policy and Nursing Enhancements and Manager of Interprofessional Clinical Services, the Administrative Assistant provides confidential high-level administrative support to the work conducted in Policy, Nursing Professional Practice and Interprofessional Clinical Services, and maintains a high degree of confidentiality with all issues. The incumbent contributes to a high functioning team environment and provides strong administrative and organizational support for the day-to-day operations of the manager portfolios.

Responsibilities include but are not limited to: coordination and scheduling of meetings and completing room bookings as required; payroll duties; creating written correspondence and proofreading/editing materials for accuracy; developing excel spreadsheets and other documents as needed by managers; assisting in typing/transcribing/developing reports; providing administrative support to committees chaired by the managers; organizing and maintaining electronic and hard copying filing systems including personnel files and recruitment processes;

supporting recruitment and human resource initiatives; answering telephone/e-mail inquiries and communicating messages and information accurately with follow up; organizing awards, scholarships, and professional development funding; supporting nursing licensure checks annually; facilitating staff onboarding requirements; supporting administrative duties for the Nurse Residency Program, Co Op Students, and the Undergraduate Student Nurses.

Hours of…