Workforce Coordinator

Job Description  If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career  communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

Job Description  If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career  communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.
We are searching for a  Workforce Coordinator  to join our team based in  Halifax, Nova Scotia .
Meaningful Benefits  You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents.

Additional benefits include:
Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
Life, travel, and other insurances
Access to virtual healthcare 24/7 for FREE through the group health benefit plan
RRSP program (5% employer matching) or pension plan [include what applies to the position/site you are posting for]
Vacation accrual (begins immediately) and travel insurance
Free onsite parking
Access to thousands of perks vendors and discounts through our Work Perks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
Access to continuing education and training through Shannex’s Centre of Excellence
Opportunities to be part of sector innovation and continuous improvement initiatives
Recognition and Rewards for service excellence and safety
About The Opportunity   Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
Coordinates onboarding activities and facility orientation of new employees
Analyzes and validates timecards in the processing of bi-weekly payroll
Ensures accuracy of seniority lists; follows established procedures for internal job postings and associated employee assignments
Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
Ensures accurate schedules are completed and implemented within defined timelines
Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
Additional duties as assigned/required
About You  In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration
2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment
Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset
Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care
Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.
Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit
All applications are kept in strict confidentiality.
Only those selected for an interview will be contacted.

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