Finance & Accounts Receivable Coordinator Operations & Finance

Title:

Finance & Accounts Receivable Coordinator
Department:  Operations & Finance

Reports to:

Finance Manager
Classification:  Contract, Full-Time, Salaried

Location:

Halifax, NS
General Summary & Competencies  This position requires a self-motivated professional who is efficient and adept at identifying and implementing solutions to improving operational effectiveness. Key functions include account management, processing all invoices, billing, administration relating to finance, bookkeeping, aging reports and general finance duties. Responsible for implementation of corporate Operational and Financial policies, procedures, and practices. Must ensure strictest level of confidentiality.
Core Competencies   attention to detail
integrity and accountability
flexibility
confidentiality
planning and organizing
results orientation and achievement
team working
Qualifications and Experience  Diploma in accounting and  minimum three years administration and financial management experience  or equivalent combination of education and experience. Demonstrated understanding of financial management, systems, payroll processing, strong administrative skills, organizational development and an ability to work independently and in a team environment, effective interpersonal and organizational skills, understanding of how to work with confidential information; high level of computer literacy (Word, Excel, Quickbooks, Payworks, Plooto, DEXT, Rotessa);

understanding of Government and Regulatory requirements. Must be solutions focused and service oriented.
Essential Duties of Position  Accounts Receivable   set up and maintain customer list
generate program and service invoices and billings monthly
process monthly tenant billing and manage client accounts
maintain/update PAD database and Rotessa
post cash receipts, credit card, PAD, online donations in Quick Books Online
reconcile on-line donations
ensure timely collection of receivables via statement and follow up for all receivables including accounts in collections.
liaise with Managers and Dept of Community Services on accounts.
produce monthly Aging reports for Managers and Directors.
Audit & Budget   provide support to Director of Operations and Finance Manager
ensure files are organized for auditor review and storage
assist Controller with annual budget preparation
Banking   post payments into Quick Books
reconcile payment statements for all deposits
Accounts Payable   cross train on posting invoices
set up and maintain vendor list
cross train on processing payments
cross train on reconciling vendor statements
obtain necessary signatures and authorization
cross train on preparing cheque runs and obtaining signatures
maintain and review Aging Reports with Finance Manager
Other duties as delegated by the Finance Manager.

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