People & Culture Administrator

People & Culture Administrator

Location:

5991 Spring Garden Road, Halifax
Position Status:  Full-time
Compensation:  $45,000 – 50,000

There is potential inside all of us – we all have it in us to shine.

Every charity exists to help solve a problem – our charity exists to help solve many problems, from childcare shortages, social isolation, mental health issues, access to wellness, and more. Today, our network is spread across 100+ program locations in HRM and the province, meeting the most urgent needs of our communities in mental health supports, accessible childcare, supporting an increasing immigrant population, safe spaces for youth to grow and lead, helping to navigate a precarious labour market, delivering wellness programming for all, and creating community for isolated older adults.

We give people the tools, encouragement, and safe space to discover their inner strength. When they know someone’s in their corner, with unconditional support, they realize they can do more than they thought possible. It’s your support, expertise, and guidance that helps people ignite their full potential and shape our neighbourhoods into vibrant and healthy communities.

With us at their side, they can Shine On.

As part of your total compensation:

Access to Y at Home, where you can participate in fitness programs from your own home

Discounts on YMCA programs, complimentary YMCA Health & Fitness membership, 3 weeks’ Vacation entitlement and paid wellness days

Comprehensive benefits package and pension

About the Role:

The People & Culture (P&C) Administrator provides high-quality administrative and coordination support across the employee lifecycle, including recruitment, onboarding, HR systems administration, documentation, compliance tracking, performance cycle administration, and reporting, ensuring processes are accurate, timely, and accessible.

In this role, you will:

Manage recruitment requisitions and job postings through our Applicant Tracking System (ATS)

Oversee and manage the full onboarding lifecycle from hiring approval through onboarding completion, including job offer and employment agreements, background checks, HRIS setup, and compliance monitoring for employees and volunteers

Prepare and maintain a complex range of employment agreements, amendments, and employee change documentation in alignment with legal and organizational requirements

Collaborate closely with Payroll to ensure accurate employee data and timely processing of changes

Administer the ATS and provide guidance and training to YMCA leaders

Oversee all compliance requirements of our YMCA’s Child Safeguarding program, including those associated with onboarding, background check renewals, and annual training recertification, ensuring our YMCA remains compliant with regulatory standards; participating in annual audits

Oversee the organizational Performance Management process, including annual communication, leader follow-up, monitoring for completion, and preparing completion reports

Participation in administration through reporting and KPI development and tracking

Create, modify, and enhance P&C resources, such as forms, templates, policies, and processes as needed

Represent the YMCA at career fairs and recruitment events, including planning, preparation, and materials coordination

Conduct exit interviews and support employee offboarding processes

Support the overall People & Culture operations as it evolves

Education and Skills

Qualifications:

Post secondary education in Human Resource Management

1-3 years’ experience in administration, coordination, or HR support role preferred

Experience working in a high-volume, deadline-driven environment considered a strong asset

Experience supporting recruitment and onboarding

Experience working with HRIS and Applicant Tracking Systems considered as asset

High level of accuracy and attention to detail in data entry and records management

Ability to manage periods of high-volume, multiple priorities, and meeting tight deadlines

Clear and professional written and verbal communication skills

High level of reliability and accountability

Able to work independently while contributing to a collaborative environment

Strong problem…