Project Coordinator, Projects

Position: Project Coordinator, Small Projects
BUILD YOUR CAREER AT BLACK & MCDONALD  Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100+ years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.
ABOUT THIS CAREER OPPORTUNITY   Black & McDonald's Facility Management & Operations team is expanding!  We are seeking committed, collaborative professionals who are eager to contribute to a hardworking and innovative team.  We currently have an AWR Coordinator position available in the Ashton, Ontario area.
The AWR Coordinator position typically reports directly to the AWR Manager or designate. This role will be responsible for the execution and coordination of Additional Work Requests (AWRs), ensuring projects are scheduled, tracked, and delivered efficiently, and fully prepared for billing.
Responsibilities include but are not limited to:
Create and manage AWR work orders throughout the project lifecycle
Coordinate internal teams and subcontractors to meet project schedules and milestones
Ensure site readiness, including access, sequencing, and logistics
Support the AWR Manager with tracking project progress and providing regular status updates to stakeholders
Support the AWR Manager in validating scope execution and ensuring all deliverables are completed
Compile project documentation including service reports, field tickets, and certifications
Monitor WIP and support the AWR Manager in ensuring AWRs are completed within the scheduled period
Prepare and submit draft billing packages for client review
Move completed work to billing-ready status and coordinate with Billing team
Other administrative duties as required
COMPETENCY REQUIREMENTS   Change Orientation
High Attention to Detail
Communicates Effectively
Continuous Learning
Customer Focus
Holds Self and Others Accountable
Problem Solving and Innovation
Teamwork and Collaboration
Values and Respects Others
Maximizes Business Performance and Team Effectiveness
EDUCATION REQUIREMENTS   College diploma or university degree in Business Administration, Facilities Management, or a related field (or equivalent experience)
Facilities Management or project management certifications (e.g., FMP, PMP) are considered assets
WORK EXPERIENCE REQUIREMENTS   Minimum 2-3 years of experience in facility management, service coordination, or operations support roles
Experience working within contract-based or KPI-driven environments is considered an asset
SKILLS, ABILITIES, AND OTHER REQUIREMENTS   Strong written and verbal communication skills, with the ability to coordinate across multiple stakeholders
Highly organized with demonstrated planning, scheduling, and prioritization capabilities
Strong attention to detail with a focus on accuracy and compliance
Ability to work independently in a fast-paced, multi-tasking environment
Working knowledge of facility management or service delivery environments
Proficient in Microsoft Office Suite and work order management systems (CMMS, JDE experience considered an asset)
Due to contractual requirements, candidates must be Canadian Citizens who are able to obtain and maintain a Secret clearance (Canadian Citizen with 10 years of continuous residency within Canada).
Black & McDonald welcomes and encourages applications from persons with accessibility accommodation requirements. Accessibility accommodation is available upon request for candidates taking part in all aspects of the recruitment and selection process.
If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying.

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