Adminitrative Assistant

Administrative Assistant

We are seeking a dependable and committed individual to join our team in a fast-paced office environment. The ideal candidate is a proactive multitasker who takes ownership of their work and thrives when managing high volumes of data with precision. You will be responsible for the full cycle of invoicing and basic accounts payable using Quick Books.

• Generate and email professional invoices to customers, ensuring all billing details are accurate and sent promptly.
• Seamlessly export invoices into Quick Books and maintain an organized digital ledger.
• Precisely enter all incoming bills and credit card transactions to keep financial records up to date.
• Manage the check-cutting process within Quick Books for vendor payments and operational expenses.
• Balance financial tasks with general office administrative duties, responding quickly to changing priorities throughout the workday.

• Proven experience with Quick Books (Online or Desktop), specifically in invoicing and bill pay modules.
• Demonstrated success working in a fast-paced environment with multiple deadlines.
• Strong written and verbal communication skills for professional interaction with customers and vendors.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Ability to multitask and prioritize in a fast-paced administrative environment.

• Experience with calendar and scheduling management for meetings, appointments, and team coordination.
• Document preparation and editing skills for correspondence, reports, spreadsheets, and forms.
• Customer service and front-office support with a friendly, professional demeanor.
• Email and communication management, including inbox organization and message drafting.
• Attention to detail in data entry and recordkeeping.
• Problem-solving and resourcefulness in handling requests or resolving issues.
• Confidentiality and professionalism when managing sensitive information.

Join a dynamic and supportive team where your contributions are valued. Enjoy a work environment that encourages professional growth and offers opportunities for skill development.

You will be working for a dispatch company with hours from Monday to Friday, 7 am to 4 pm during training, changing to 8 am to 5 pm after training completion. The role involves working in a collaborative and fast-paced setting.

This is a Contract to Hire position based out of Haltom City, TX.

The pay range for this position is $20.00 - $24.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Haltom City, TX.

This position is anticipated to close on Jul 20, 2026.