Administrative Assistant Job Hamden area,Connecticut USA,Administrative/Clerical

Campus Administrative Assistant

The campus Administrative Assistant will provide general administrative support to Campus Director and on campuses with a Practical Nursing (PN) Program, support PN program management.

The Administrative Assistant will…

Answer multi-line phone system and routes calls promptly

Answer all calls within an average of 4 to 5 seconds

Greet and monitor visitors, determine their needs, and notify the proper person/office

Perform general clerical duties such as faxing, addressing correspondence, and word processing support as required

Receive and sort mail

Enter, monitor, and update student and/or alumni information into Campus Vue

Place orders and create stipend disbursements in Campus Nexus Finance (CNF)

Maintain electronic and/or paper files and records for students and/or employees, as directed, maintaining confidentiality at all times

Prepare and maintain faculty files, accrediting forms for faculty.

Coordinate check requests, p-card requests and reconciliation, and/or processing of campus invoices to Accounts Payable

New term, end of term, graduation preparation duties (eg, ordering uniforms, badges, laptops, certificates, pins, etc.)

Special event administrative support

Serve as temporary back-up for Education Administrative Assistants

Complete special projects as assigned

Support PN Program management with routine, as well as, more advanced administrative support including but not limited to preparation for Board of Nursing Examiners monthly meetings and other requirements.

Position Requirements:

High School Diploma or GED required
2 years related work experience required
Excellent customer service skills
Maintain a professional, lobby environment for all visitors
Proficiency in word processing and spreadsheets to generate form letters and memos
Must possess good working knowledge of English, spelling, grammar and punctuation
Ability to operate standard office machines
Proficiency in word processing and spreadsheets and database software with ability to create spreadsheets and databases

About our company:

Porter and Chester Institute, a trade school in Connecticut and Massachusetts for 75 years, adheres to one basic vision: to educate and train our students to the level that will make them competent employees. With 9 campus locations throughout Connecticut and Massachusetts, we offer training in such trades as Automotive Technology, HVAC-R, CAD, Electrician, Plumbing, as well as Medical Assisting, Dental Assisting, Practical Nursing and Computer & Technology.

Our support staff, including Admissions, Financial Aid and other administrative professionals, to our qualified Instructors are focused on making the students' experience a fulfilling and enriching one, both professionally and personally.

We are an Equal Opportunity Employer.