Dean's Administrative Assistant, College of Arts & Sciences

Dean's Administrative Assistant

Quinnipiac University invites applicants for the position Dean's Administrative Assistant in the College of Arts & Sciences. This position provides high-level administrative and clerical support for the Office of the Dean and assists with a broad range of administrative and operational activities within the College of Arts & Sciences.

Responsibilities include maintaining the efficient operation of the Dean's Office, managing professional communications, providing direct administrative support to the Dean, coordinating communication for the College, assisting the Dean in overseeing and monitoring the budget, organizing and maintaining professional files, curating digital filing systems, coordinating and maintaining records for events and meetings, providing administrative support for full-time faculty-related processes, coordinating administrative processes and communications among college administrative staff, maintaining and coordinating the Dean's calendar, interacting/corresponding with faculty, parents, students, and visitors, utilizing university software to retrieve and maintain information, coordinating or assisting with conferences, meetings, and travel logistics, processing travel expense reimbursements, assisting with coordination of accreditation visits and related event logistics, ordering office and event supplies, providing cross-functional administrative support and backup coverage, and performing other clerical duties as assigned.

Education Requirements:

High School Diploma or GED required.

Qualifications include proven administrative support experience, preferably supporting senior leadership in higher education, nonprofit, or professional office environments. Strong organizational and project coordination skills with the ability to manage multiple priorities, calendars, events, and deadlines. Excellent written and verbal communication skills, including proofreading, correspondence preparation, and professional stakeholder interactions. Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.

Experience with budget administration, account reconciliations, expense processing, purchasing, and financial recordkeeping. Proficiency with Microsoft Office Suite and database/software systems, particularly Outlook, Excel, Word, and digital filing platforms. Experience planning and coordinating meetings, events, travel arrangements, and logistics. Ability to collaborate effectively with faculty, staff, students, parents, alumni, and external partners. Strong attention to detail and commitment to accuracy in documentation, records management, and administrative processes.

Experience managing social media, newsletters, marketing materials, or communications initiatives preferred.

Special Instructions to Applicants:
Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac's commitment to diversity and inclusion, and contact information for three references on the application form. This is a Grade 7 position in the Clerical & Technical Union. The starting hourly rate is $28.91. In addition, you are eligible for an additional.
75 per hour if you have a bachelor's degree or.35 per hour if you have an associate degree. This is a full-time position with a 35-hour workweek. This position requires the successful completion of a Microsoft Office skills test, proofreading test, and background check. We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.