Dean's Administrative Assistant, College of Arts & Sciences

Overview

Quinnipiac University invites applicants for the position Dean's Administrative Assistant in the College of Arts & Sciences. This position provides high-level administrative and clerical support for the Office of the Dean and assists with a broad range of administrative and operational activities within the College of Arts & Sciences.

Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100-degree programs through its Schools of Business, Communications, Education, Computing & Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles.

This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review.

The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities.

The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and just opened a South Quad with three new buildings.

As Quinnipiac grows, we remain guided by the core values that define our community and shape the experience of every student and employee.

• We are fiercely committed to ensuring every Bobcat thrives. We are a lifelong partner for every learner.
• We passionately care about our community. Everyone should feel welcome and valued.
• We boldly shape our university's future. We will forge a path of impact together.

These values are the foundation of who we are and reflect the Quinnipiac spirit found across our campuses. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, You Tube, Tik Tok and X.

• Maintain the efficient operation of the Dean’s Office.
• Manage the professional communications that are part of the Dean’s Office function including phone calls, incoming mail/email, routine correspondence, memos, minutes, reports, grants, forms, etc. Edit for accuracy, format, punctuation and construction. Maintain the confidentiality of issues that are presented to the Dean’s office.
• Provide direct administrative support to the Dean, including calendar management, meeting coordination, preparation of materials, and handling confidential communications.
• Coordinate communication for the College: post content (provided by college) on social media and monitor the college’s social media presence; coordinate content and production for brochures promoting the college in collaboration with other offices and external vendors; organize a college-specific digital newsletter for alumni/friends of the college.
• Assist the Dean in overseeing and monitoring the budget, including reporting, reconciling expenditures and maintaining appropriate financial files. Process on-line requisitions, verifying availability of funds, verifying invoices and reconciling accounts.
• Organize and maintain appropriate professional files related to faculty, staff and students.
• Curate digital filing systems.
• Coordinate and maintain records for events and meetings, including Open Houses, Admitted Students Days, Orientation, etc.
• Provide administrative support for full-time faculty-related processes, including onboarding, meetings, and related documentation.
• Coordinate administrative processes and communications among college administrative staff, including scheduling, shared workflows, and related coordination.
• Maintain and coordinate the Dean’s calendar and the college calendar with the Executive Committee to schedule faculty meetings, chair meetings, and other activities…