Senior Associate, Marketing Event Operations

Responsibilities

• Coordinate detailed logistics for medium-to-large firmwide events including scheduling, shipping, venue setup, materials management, and onsite execution requirements.
• Implement assigned tasks of event project plans for specified events, collaborating with Managers and Leads to ensure objectives, timelines, and operational processes are met.
• Oversee shipping workflows, including creation of shipping schedules, vendor pickups, delivery tracking, packing standards, and post-event returns.
• Serve as a primary logistics liaison with vendors for execution needs for shipping, equipment rental, supplies, printing, and on-site services, escalating contracting or performance issues to Managers.
• Manage and maintain event inventory including booth assets, giveaways, signage, and reusable materials; ensure accuracy of tracking records and sustainability practices.
• Perform system administration tasks for event technology platforms including Cvent, Survey Monkey, Poll Everywhere, and related tools.
• Generate logistics reports, shipping manifests, timeline updates, and other documentation to support event readiness and post-event evaluation.
• Work closely with Event Leads and Managers to ensure logistical requirements align with the operational plans and requirements defined by Event Leads and managers.
• Coordinate with Marketing, Shared Services, IT, and other internal teams to ensure all operational components are aligned and executed accurately based on defined event plans and requirements.
• Assist in event-related catering coordination for firmwide meetings and events.
• Mentor and support Associates, contributing to onboarding, skills development, and process training.
• Help refine operational procedures, templates, and documentation to ensure consistency and continuous improvement across the Event Operations function.
• Support sustainability initiatives by identifying opportunities to optimize event materials usage and shipping practices.

• Bachelor's or Associate's degree in Business or relevant field preferred.
• 3-5 years of event support or logistics experience required.
• Project Coordinator and vendor management skills.
• Strong attention to detail and communication.
• Proficiency in Microsoft Office tools required.
• Proficiency in Cvent, Survey Monkey, Poll Everywhere, and other related platforms is a plus.