Manager of Student Employment and Graduate Assistantships

Overview

Quinnipiac University invites applications for the position of Manager of Student Employment and Graduate Assistantships, a highly visible leadership role that plays a critical part in supporting student success and advancing the university's workforce development initiatives. Reporting to the University Director of Financial Aid, the Manager provides centralized leadership for the coordination, administration, and compliance of all on‑campus and university‑affiliated student employment, including Federal Work‑Study, institutional non‑federal work‑study positions, graduate student employment, and graduate assistantships.

• Student Employment Administration
  • Provide centralized coordination of all on‑campus student employment processes, including recruitment support, hiring, onboarding, job training, and oversight.
  • Serve as the primary institutional resource for student employment policies, procedures, and best practices.
  • Ensure compliance with applicable federal, state, and institutional regulations.
• Federal Work‑Study Administration & Financial Aid Collaboration
  • Coordinate administration of the Federal Work‑Study program in partnership with the Offices of Financial Aid, Human Resources, and Budget.
  • Monitor student eligibility, earnings limits, and regulatory compliance.
  • Develop and maintain clear guidance for departments employing Federal Work‑Study students.
• Graduate Student Employment & Assistantships
  • Coordinate graduate student employment and graduate assistantship appointments.
  • Develop and implement clearer, more consistent graduate assistantship processes, guidelines, and position definitions.
  • Support consistent appointment practices, documentation, and tracking of stipends, employment terms, and budget‑related considerations.
  • Serve as a centralized point of contact for graduate student employment processes, reporting, and related policy guidance.
• Operational, Payroll, and Budget Coordination
  • Partner with Human Resources to ensure accurate processing of student payroll and employment records.
  • Support departments and supervisors on hiring, onboarding, timekeeping, and employment systems.
  • Collaborate with the Budget Office to ensure institutional alignment regarding Federal Work‑Study expenditures and manage student employment funding allocations.
• Training, Outreach, and Stakeholder Support
  • Develop and deliver training, guidance, and resources for departments and supervisors.
  • Support students in navigating student employment opportunities.
  • Serve as a primary point of contact for students and departments regarding employment eligibility, policies, procedures, and payroll‑related inquiries.
  • Maintain student employment web content, documentation, and educational materials.
• Assessment, Reporting, and Administrative Effectiveness
  • Analyze student employment data to identify trends, risks, and opportunities for process improvement.
  • Collaborate on cross‑functional initiatives and projects related to student employment, workforce planning, operational efficiency, and administrative processes.
• Other duties as assigned.

• Bachelor’s degree required.
• Master’s degree in higher education administration, human resources, public administration, business administration, or a related field preferred.

• Minimum of 3–5 years of progressively responsible professional experience in higher education, human resources, payroll, financial aid, or student employment administration.
• Experience administering or supporting student employment, Federal Work‑Study, payroll, financial aid, or related compliance‑driven programs preferred.
• Working knowledge of Federal Work‑Study regulations strongly preferred.
• Experience with HRIS systems, student information systems, or payroll platforms preferred or demonstrated technical aptitude.
• Proficiency in developing reports, monitoring budgets, or expenditures, and analyzing data to support operational decision‑making.
• Track record of interpreting policies, procedures, and regulatory requirements and applying them consistently and effectively.
• Experience coordinating complex administrative or compliance‑driven processes across multiple stakeholders.
• Strong…