Manager of Student Employment and Graduate Assistantships

Overview

Quinnipiac University invites applications for the position of Manager of Student Employment and Graduate Assistantships, a highly visible leadership role that plays a critical part in supporting student success and advancing the university's workforce development initiatives.

Reporting to the University Director of Financial Aid, the Manager provides centralized leadership for the coordination, administration, and compliance of all on‑campus and university‑affiliated student employment, including Federal Work‑Study, institutional non‑federal work‑study positions, graduate student employment, and graduate assistantships across the university.

Working collaboratively with academic units and administrative offices across the University, the Manager ensures consistent practices, regulatory compliance, and a high‑quality student employment experience that supports both student success and institutional needs. This role also serves as a strategic partner in maximizing the effective use of student employment and financial aid funding while helping connect students with meaningful employment opportunities aligned with their academic and career interests.

Student Employment Administration

• Provide centralized coordination of all on‑campus student employment processes, including recruitment support, hiring, onboarding, job training, and oversight. This includes off‑campus jobs that are under the direction of and administered by the University, such as America Reads, or with other non‑profit agencies
• Serve as the primary institutional resource for student employment policies, procedures, and best practices
• Ensure compliance with applicable federal, state, and institutional regulations

Federal Work‑Study Administration & Financial Aid Collaboration

• Coordinate administration of the Federal Work‑Study program in partnership with the Offices of Financial Aid, Human Resources and Budget
• Monitor student eligibility, earnings limits, and regulatory compliance
• Develop and maintain clear guidance for departments employing Federal Work‑Study students to ensure compliance with federal regulations, including expectations related to job duties, position eligibility, and program requirements

Graduate Student Employment & Assistantships

• Coordinate graduate student employment and graduate assistantship appointments in collaboration with academic units and the Office of Graduate Studies
• Develop and implement clearer, more consistent graduate assistantship processes, guidelines, and position definitions to support compliance, transparency, and operational efficiency across the University
• Support consistent appointment practices, documentation, and tracking of stipends, employment terms, and budget‑related considerations associated with graduate student employment and assistantships
• Serve as a centralized point of contact for graduate student employment processes, reporting, and related policy guidance

Operational, Payroll, and Budget Coordination

• Partner with Human Resources to ensure accurate processing of student payroll and employment records
• Support departments and supervisors on integral aspects of student employment administration, including hiring, onboarding, timekeeping, and employment systems, while proactively monitoring student earnings, funding allocations, and employment eligibility
• Collaborate with the Budget Office to ensure institutional alignment regarding Federal Work‑Study expenditures. Manage student employment funding allocations and budgets, monitor utilization, and reallocate funds as needed to support operational needs across departments

Training, Outreach, and Stakeholder Support

• Develop and deliver training, guidance, and resources for departments and supervisors on effective student employment practices
• Support students in navigating student employment opportunities by providing guidance on positions aligned with their interests, skills, academic programs, and professional goals. This includes, but is not limited to, actively planning, coordinating, and participating in student job fairs, orientation programs, tabling events, and the Student Employment Appreciation Event
• Serve as a…