Administration & Finance Manager

Introduction

The Parks Department is seeking a dedicated and skilled Administration & Finance Manager to join our team. This pivotal role requires a highly responsible professional to oversee a variety of administrative and financial tasks essential to the smooth operation of our department. The successful candidate will bring a blend of expertise in fiscal management, project coordination, and administrative oversight to support our mission of providing exceptional public services.

As the Administration & Finance Manager, you will play a key role in preparing and implementing annual operating and capital budgets, auditing bond accounts, coordinating department purchases, managing payroll, and developing innovative fiscal procedures. Your work will involve conducting special studies and analyses to enhance the efficiency and effectiveness of our administrative, financial, and service programs.

This is highly responsible professional, administrative, supervisory, and technical work in providing administrative, financial, and other project management assistance to the assigned department. Work involves the performance of a variety of fiscal tasks and special assignments, including assistance with the coordination, preparation and implementation of the annual departmental operating and capital budgets; auditing of bond accounts; coordinating department purchases; payroll, developing innovative fiscal procedures;

and conducting special studies and analyses of the department’s administrative, financial, and service programs, as instructed by the Director or designee. Work requires significant independent judgement and is evaluated through conferences, reports, and observation of results.

Facilitates department payroll by regularly inputting, auditing, and submitting data to the Department of Finance Payroll Division. Compiles, audits, and maintains time and attendance, overtime, perfect attendance, fill‑in/differential pay and any other pertinent employee current or historical data and reports. Works with the City’s Worker’s Compensation & Risk Management Coordinator to report and/or facilitate the processing of injury claims. Provides oversight of records management, including supervising and providing customer response, data entry, and control of computerized systems.

Prepares, implements, and monitors complaint reports regarding delivery of public services. Facilitates processing of complaints into department operations work orders. Researches and recommends solutions or courses of action. Assists with preparation, implementation and monitoring of the annual operating and capital improvement budgets, as instructed by the Director or designee. Assists in the supervision of fiscal staff in monitoring department expenditures and developing improved fiscal procedures and inventory control.

Coordinates the procurement of major equipment, material, and services. Prepares technical and professional consulting contracts with assistance from the Corporation Counsel, City Engineer, and others. Implements contracts when fully executed. Conducts assigned research in conjunction with bond accounts and reports recommended solutions or courses of action. Conducts special studies and analyses of the department’s administrative, fiscal, and service programs. Performs related work as required.

Graduation from an accredited four‑year college or university with major coursework in public administration, municipal finance, business administration or accounting, and three to five years’ experience in budgeting and/or financial administration or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills.

• Knowledge of the principles and practices of public administration.
• Knowledge of municipal budgeting principles, budget preparation and control.
• Knowledge of the techniques of administrative analysis and research and of the sources and availability of information.
• Knowledge of RFAs, RFPs and RFQs, how to process change orders, and make…