Medical Administrative Assistant

Connecticut Orthopaedics has been named as the #1 Physician Practice in Orthopaedics in Connecticut, as well as ranking in the Top 3 for Surgical Care and the Top 5 for Overall Physician Practices across the state by Castle Connolly.

Do you want to become part of the largest private Orthopaedic practice in New England? Connecticut Orthopaedics has been serving patients in the Greater New Haven and Fairfield County communities for 60 years and is searching for an enthusiastic Medical Administrative Assistant to join our exceptional care team.

Are you an experienced Medical Administrative Assistant or have significant administrative assistant experience and are looking to break into the medical field? We have a great opportunity to work for a busy orthopaedic practice and join our growing company! Apply to become part of this dynamic team!

The Medical Secretary serves as the administrative member of a Physician’s team. This position fields patient calls, schedules surgeries, and stays abreast of all administrative patient needs in a fast-paced organization.

• Surgical Scheduling, including coordination with patient Insurance Authorizations
• Managing the physician’s heavy call volume, largely patients requiring appointments, prescription renewal, worker’s compensation notes, FMLA paperwork, etc.
• Coordination with physician and clinical MA
• Coordination with various surgical sites
• Working heavily on the computer in the EMR (required high level skill) to accurately document necessary patient information
• Ensuring test results are received prior to surgery, responsible for reviewing tests and distributing appropriately to outside providers, facilities, etc.
• Coordination on the clinical floor with front desk, Xray staff, physician
• Preparing paperwork, x-rays, and other documents as needed for the physician to be available to take to surgeries
• Handle attorney record requests or other correspondence
• Locate and print all documents or orders in the fax queue for the provider to sign off on and file and/or fax back to the appropriate location
• Handle medical record requests from patients, attorneys and insurance companies
• Process all incoming and outgoing mail for the provider and gather signatures when needed
• Performs other duties as assigned by their supervisor

• Demonstrate knowledge and compliance of all HIPAA regulations
• Proficient computer skills, especially in EMR systems
• Excellent written and verbal communications skills and outstanding phone etiquette
• Ability to problem solve and work as a member of a team
• Knowledge of medical terminology
• Ability to adapt to changing situations

• Experience in a Medical Administrative role - 2+ years, Orthopedic experience is a plus
• Experience working in an EMR (electronic medical record)
• Ability to work well on a team, take direction from multiple people, adapt to changing priorities quickly without issue
• HS Diploma required
• Working knowledge with Microsoft suite of products (Word, Excel, etc.)