Legal Administrative Assistant - Recovery Services​/DebtX

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values:
Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

We are currently seeking a Legal Administrative Assistant to join our Business Debt Recovery team within our Recovery Services practice group. The incumbent will provide legal administrative support to professionals within our Real Estate and Banking Department. This position receives some direction or guidance; some tasks and objectives are accomplished independently.

• Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
• Prepare:
  • legal documents with directions according to general precedents or instructions from Professional;
  • letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or drafted at the direction of the Professional.
• Liaise between the Professional’s various internal and external team members, agents, and clients at all levels.
• Manage the bring-forward or diary system/database to ensure important dates/deadlines are met independently and engage the Professional as required.
• Prepare special reports, which may include gathering and summarizing data.
• Exercise initiative and judgment to relieve Professional of administrative detail.
• Create, monitor and maintain client files for better file management and client service.
• Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
• Any other duties as required.

• Ability to communicate effectively with other Firm members, with the aptitude to respond to clients’ needs in a professional and courteous manner.
• Ability to use discretion when dealing with confidential information.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Able to prioritize and to redefine priorities when necessary.
• Handle stress in a business-like manner.
• Knowledge of Microsoft Office Suite and working with PDF software.
• Legal Assistant Certificate/Diploma.
• 2 years of work experience as a Legal Administrative Assistant.

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance.
• Benefits coverage for Firm members and their dependents from day one!
• 15 vacation days and hybrid work flexibility.
• Parental leave top-up for 26 weeks (after 12 months of full-time employment).
• Group Retirement Savings Plan with employer match.
• Financial protection through short & long-term disability, life, accident & critical illness insurance.
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders.
• Recognition awards, appreciation events, and a supportive, collaborative work culture.
• Perks and preferred pricing programs, referral bonuses and more.

The starting range for this role is $45,000 - $60,500 . Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence-support features, such as automated candidate matching. These tools do not make hiring decisions; all screenings, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.