Finance and Administrative Coordinator

Finance and Administrative Coordinator – Hamilton, ON  Established in 1952, FELLFAB ® is a privately held Canadian company that engineers and manufactures innovative products from technical and specialized textiles. We are more than a manufacturer of specialized textile products. We are an engineering company dedicated to working with our customers. We believe in establishing long-term relationships based on providing purpose-built solutions.
FELLFAB ® is seeking a  Finance and Administrative Coordinator  to provide administrative, customer service, and accounting support to the Finance Department and broader organization.
Reporting to finance, this role serves as the  first point of contact  for visitors and incoming communications while supporting key finance functions including Accounts Payable, Accounts Receivable, payroll administration, purchasing, and general office operations.
The successful candidate will be highly organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities in a fast-paced environment. This position offers an excellent opportunity to develop accounting and finance skills while contributing to overall operational efficiency.

Key Responsibilities
Finance Support
Assist with  accounts payable processing , including invoice collection, coding verification, and document management
Support  vendor onboarding  and maintenance of vendor records
Process  employee expense reports  and corporate credit card reconciliations
Assist with  purchase order administration and tracking
Maintain finance-related files, records, and documentation
Support  month-end and year-end close  activities through data collection and administrative tasks
Assist with  audit preparation  and document retrieval
Provide back-up support to  Accounts Payable, Accounts Receivable, and Payroll  functions
Administrative Support
Serve as the  first point of contact  for visitors, customers, vendors, and incoming calls
Manage visitor sign-in procedures and meeting coordination
Handle  mail, courier, and shipping  activities
Maintain office supply inventory and coordinate purchasing
Schedule meetings, prepare agendas, and support company events
Perform document preparation, filing, scanning, and records management
Coordinate facility-related requests and service providers
Operational Support
Maintain company forms, templates, and administrative procedures
Support  employee onboarding administration and documentation
Assist with policy communication and document control
Contribute to  process improvement initiatives  within finance and administrative functions
Qualifications
Education
Diploma or certificate in  Business Administration, Accounting, Finance , or related field preferred
Equivalent combination of education and experience will be considered
Experience
2–5 years  of administrative, accounting, bookkeeping, or office coordination experience
Experience supporting  finance or accounting functions  is an asset
Experience in a  manufacturing environment  is preferred
Knowledge & Skills
Strong organizational and time management skills
High attention to detail and accuracy
Strong verbal and written communication skills
Proficiency in  Microsoft Office (Excel, Outlook, Word)

Experience with  ERP or accounting systems  is an asset
Ability to handle  confidential information with discretion
Ability to work independently and collaboratively
Success Measures
Accurate and timely completion of finance and administrative tasks
Effective support of  AP, AR, payroll, and month-end processes
Professional management of visitors, vendors, and internal stakeholder requests
Well-organized documentation and recordkeeping
Contribution to process improvement and operational efficiency
Development of cross-functional finance knowledge
This role provides exposure across multiple finance functions and may lead to progression into:
Accounts Payable
Accounts Receivable
Payroll Administration
Accounting
Office Management
Do you possess these skills and background? If so, let us know. We’d love to speak with you.
FELLFAB Limited is committed to the Accessibility for Ontarians with Disabilities Act; (AODA) and maintaining a diverse workforce. Job applicants who require reasonable accommodation for any part of the application or hiring process can contact our HR Dept. at . Reasonable accommodation will be determined on a case-by-case basis and your request will be responded to as soon as possible.

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