Executive Coordinator ( Contract to permanent opportunity

Position: Executive Coordinator ( Contract to permanent opportunity)
An established non-profit organization in Hamilton is seeking an Executive Coordinator to support the Chief Executive Officer and Board of Directors. This newly created role is ideal for an experienced executive support professional looking to become a trusted partner to senior leadership during an exciting period of organizational growth and transformation.
What the organization has to offer:

• Competitive salary
• Comprehensive employer-paid benefits
• RRSP matching program for eligible full-time employees
• Opportunity to support a purpose-driven organization making a meaningful impact in the lives of seniors
• Strong potential for the position to become permanent

Responsibilities:

• Provide confidential executive support to the CEO, including complex calendar management, scheduling, and coordinating meetings
• Prepare Board and committee agendas, meeting packages, presentations, and governance documentation
• Attend Board and committee meetings, record accurate minutes, and track action items
• Draft executive correspondence, reports, presentations, and other confidential documents
• Coordinate executive projects and assist with strategic initiatives
• Manage confidential information with professionalism, discretion, and sound judgment
• Liaise with Board members, senior leaders, external stakeholders, and partners
• Support policy and procedure administration and maintain organized electronic and physical records
• Assist with meeting planning, special events, and basic social media coordination as required

Qualifications:

• Ideally 8+ years of experience supporting C-suite executives, executive leadership teams, and/or Boards of Directors
• Experience preparing Board packages, governance documents, resolutions, and meeting minutes
• Advanced proficiency in Microsoft Office Suite, Microsoft Teams, and Share Point
• Proven ability to manage multiple priorities while maintaining accuracy and confidentiality
• Experience in healthcare, seniors' services, or the not-for-profit sector is considered an asset but is not required

If you are a proactive executive support professional who thrives in a fast-paced environment and is looking for an opportunity to make a meaningful impact while partnering closely with senior leadership, we encourage you to apply today!
We would like to thank all applicants; however, only those selected for an interview will be contacted.
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