Site Administrator

At Drake Property Management, we believe our employees and residents are at the heart of what makes our residential communities great places to live. We are looking for an experienced, detail-oriented, and customer-focused Site Administrator to provide dedicated, on-site administrative support for one of our residential communities.

Reporting to the Assistant Property Manager, the Site Administrator provides day-to-day administrative support for a single residential building, working on-site as part of the property team. The role is responsible for leasing administration, rent and payment processing, resident relations, and general office administration specific to the building, ensuring residents receive consistent, high-quality service and that the building’s administrative operations run smoothly.

The successful candidate will be organized, hands-on, and comfortable working independently on-site, with a strong working knowledge of leasing, rent collection, and resident administration processes.

• Coordinate the leasing process for the building, including applications, employment and landlord reference checks, credit checks, and approvals.
• Set up approved leases and resident information in Yardi and prepare lease packages.
• Process move-ins and move-outs, and apply the last month’s rent (LMR) as required.
• Arrange new tenant hydro account set-up.
• Conduct suite tours and maintain up-to-date knowledge of unit availability, features, and conditions within the building.

• Collect, sort, process, and enter rental payments in Yardi.
• Set up and maintain pre-authorized payment (PAP) plans for residents.
• Post NSF payments and prepare weekly collection letters.
• Run monthly rent billings, verify accuracy, and post billing;