Executive & Operations Assistant- Flourish

Executive & Operations Assistant
- Flourish

1907 King St E, Hamilton, ON L8K 1V9, Canada

Posted Monday, February 9, 2026 at 5:00 AM | Expires Saturday, February 14, 2026 at 4:59 AM

Come Build Hope and Homes with Us!

Executive & Operations Assistant
- Full Time

Hamilton, ON - Flourish

Closing Date for Applications:
February 13, 2026.

Position: Reporting to the Operations Manager of Flourish, as the Executive & Operations Assistant, you will have a strong background with information organization and reporting, written communication, office administrative duties, and process improvement. You will carry out a vital role in managing and coordinating all senior level administrative activities and information requirements to support the Flourish team. Working closely with the Operations Manager and Flourish’s leadership team, you will draft, edit, and proof-read correspondence, reports, and other materials, and manage the flow of information in and out of the Operations Manager’s office, including scheduling, critical meeting administration, and general communication efficiency.

We are seeking a leader who is highly organized with the natural ability to be flexible, prioritizing any changes as they are called for. When given a task, you can readily follow the direction given, placing ideas into action. Having a strong values base that informs your decision making and motivates you to work in a not-for-profit organization. Working alongside leadership teams throughout the organization, you are someone who focuses on peoples’ strengths and likes to encourage group excellence.

You get deep satisfaction from collaborating with others to achieve collective goals. Above all, you are highly trustworthy and someone who takes ownership over your work. Looking to create a meaningful impact on both the work of the Operations Manager and Flourish at large.

About Flourish :
Flourish is a not-for-profit real estate development services company established by Indwell. Flourish supports clients pursuing affordable housing and social-purpose projects. Our team can assist with the full range of development activities, including project ideation and site selection, planning and community engagement, funding strategies and program model design, and project management through design, construction, and occupancy.

Flourish deploys the accumulated development experience of Indwell, a Canadian leader in developing new affordable and supportive housing. Our expertise reflects Flourish’s role in creating homes for over 1,000 households in both urban and rural communities, demonstrating our creativity and collaborative approach to outcome-focused project management. To learn more, visit:

Hours of Work/

Location:

40 hours per week in office, weekdays Monday to Friday, 9am-5pm, in the office at 1907 King St E Hamilton.

WHAT YOU WILL BE DOING:

Team Leadership and Participation

• Support the organization’s mission and vision by working alongside Flourish’s leadership to achieve strategic commitments
• Promote and demonstrate the vision, mission and values of Flourish within the workplace and the community
• Work collaboratively with the Operations Manager and team to promote Flourish’s organizational goals
• Attend staff meetings, professional development activities, and organizational functions

Administration

• Act as the first point of contact to the Flourish office with external contacts, responding to and redirecting emails, phone calls, and in-person inquiries
• Maintain an organized and tidy workplace for staff including stocking the kitchen and light tidying of public work spaces, and oversight of contracted office cleaner
• Support the Operations Manager and Leadership Team; coordinating meetings and agenda preparation, minute taking, assembling reports and information packages, and maintaining good process and smooth functioning
• Collaborating with the EA of Indwell regarding matters of the Board
• Arrange and coordinate the President’s calendar
• Create or review internal and external communications from the Operations Manager
• Collaborate to create internal meeting agendas, minute taking and distribution, and assist with necessary follow-up after…